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行政營運專員 Jr. Operations Manager

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Job updated más de 1 año ago

Descripción del trabajo

歡迎財務管理/商管/金融會計/文學院系所應屆畢業生!

#你的任務

    • AR Collection
      • Liaising with TW customers (current and churned but still owing) on outstanding invoices to ensure that we are able to collect all amounts owing to us.
      • Coordinate with customers on the payment processes
    • Invoicing
      • Coordinate with Customer Success team + Accounting firm and ensure accuracy and delivered/completed on time on a monthly basis
      • Maintenance of all records of customer invoices and any other related documentation
    • Vendor Management
      • Communicate and coordinate with 3rd party vendors to ensure that all necessary needs + requirements are met accordingly and are aligned to business needs.
      • Ensuring that the vendor management processes are adhered
      • Ensuring that all invoices are paid on time.
      • Upkeeping/updating all validity and scope of contracts with the vendor
      • Continuous research on vendors and comparison of prices
    • Contracts
      • Drafting the customer contracts
      • Coordinating with the Sales/CS team on the details of the contracts, and ensuring that the terms are in accordance to the agreement with the customer
      • Ensuring that the details in the contracts are correct and in accordance with the local rules and regulations
    • Country Admin
      • Meeting room reservations
      • Organizing Team Building activities: outing, team lunch/dinner, karaoke night, bowling night, movie night, etc.
      • Coordination and planning of company events (like MailChimp Clinic, Ematic Happy Hour planning)
      • Maintain local office travel calendar and local coordination for all guest / travellers from other operating countries
      • Maintaining National Holidays calendar
      • Work cross-functionally with different teams within the company to ensure processes are developed and executed smooth
      • Optimise internal structures and processes to ensure country office operations run at maximum efficiency
    • Legal Administration & Coordination
      • Ensuring the country office complies with all local rules and regulations
      • Communicating with local institutions such as banks and government offices
      • Maintaining a repository of all legal documents from vendors, accounting firms, sales contracts, bank contracts etc.
      • Maintaining list of POCs for each vendor and government institutions
      • Notarization of documents when needed



      Please provide English CV 應徵請提供英文履歷



      #WHY YOU NEED TO JOIN US:

      ✨年假優於勞基法:Ematic的年假無上限!而且加入第一天即享有年假!
      ✨休假制度富有彈性:感冒不舒服可選擇遠端上班,遇補班則不補班!
      ✨良好升遷管道:可依能力、工作內容討論工作時間與薪資。
      ✨新創團隊的環境:帶你認識新創世界的夥伴們,拓展人脈、並成為新創界的一份子。不定期的團隊Game Night,一起打電動、密室逃脫、雷射槍戰舒壓!
      ✨喝酒喝不停:公司內定期舉行Happy Hour,讓你喝啤酒喝到飽,和整個電子商務產業的同行交朋友!
      All the perks that come along with working in a startup; we pay competitively and we help each other grow into the best versions of ourselves.
      Be part of a fast growing company that nurtures entrepreneurial nature, startup culture and wants to unlock the best version of you.
      Work with a diverse team of smart people who are also fun after work.
      Opportunities to learn directly from our excellent leadership team.
      Collaborate with a multi-national team across APAC.
      Opportunity to travel for better exposure across our operating markets.

      Requisitos

      #必備條件

      • Have 1-2 years of working experience in business operations. Fresh graduates in Business with internship experience in the Business Admin/Management world (MBA is a plus) are also welcome to apply.
      • Tech-savvy and willingness to learn new skills
      • Have impeccable written and verbal communication skills in English and local languages.
      • Excellent interpersonal skills
      • Ability to handle confidential and sensitive matters with discretion, responsibly
      • Willingness to learn new skills with a ‘Can Do’ positive attitude
      • Thrive in a multi-tasking environment, organized, and adjust priorities on the fly
      • Experience in basic areas of Accounting such as AR (Account Receivables) is a plus
      • Experience in drafting contracts is a plus
      • Prior involvement in Project Management work is an added advantage
      • Experience with working VISA or foreign/local labor requirement is an added plus
      • Experience in Invoicing consolidation and Vendor Management
      • Experience in administrative activities and a bonus if you have been working in a tech startup or Digital Marketing agency.
      • 喜愛學習新資訊及新知識,樂觀進取並喜歡與團隊合作
      • 基礎英文聽說讀寫能力,需要英文簡單書信溝通以及對話能力
      • 有能力處裡團隊提出的文書或行政作業,並與國外同事定期討論回報能一起優化SOP
      • 有提案能力並統整團隊需求達成行政專案目標
      • 能理解並針對營運模式提出評估並回應與控制風險並優化
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      Sobre nosotros

      Ematic Solutions is a marketing and technology consultancy that helps B2C companies build a fully integrated, high-ROI digital ecosystem. We are a team of digital marketers, engineers, designers, copywriters, operation specialists and customer success practitioners spread across the world.

      We are both professional and fun to work with. At Ematic, you are immersed in a flat and open culture. We support every colleague to achieve their long-term growth through work and create opportunities for you to interact with colleagues from different countries and cultures. We don’t just grow as a business, we grow as individuals together. Join us to build an exciting career.

      Ematic Solutions 是一家行銷和科技整合的諮詢顧問公司,主要幫助 B2C 公司打造完整集成的、高 ROI 的數位行銷生態系統。我們的團隊由遍佈全球的數位行銷人員、工程師、設計師、撰寫文案專家、營運專員以及客戶經理組成。

      我們是個專業又有趣的工作夥伴!在 Ematic,你將沉浸在一個扁平和開放式的文化。我們支持每一位同事從工作中達成他們的成長和期望,並為你創建與來自不同國家和文化同事互動的機會。我們不只重視企業成長,我們更尊重每位員工的獨特性一同成長茁壯。現在就加入我們,讓我們一同打造令人振奮的 Martech 職涯!



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