11 - 50 people
$60 Million
https://www.oriente.com
No. 168, Section ...

Office Manager

Job Description

If you're a great organiser with strong administration skills and a flair for leading and motivating teams, then a career in office management could be for you

As an office manager, you're responsible for organising all of the administrative activities that facilitate the smooth running of an office. This includes the organising of people, information and other resources. You must make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.

In smaller organisations, you'll carry out most of the tasks yourself, while in larger ones, you will supervise the work of a team of staff.

Although the exact nature of your work will vary depending on the organisation you work for, you'll have responsibility for ensuring that the office runs efficiently so that the organisation can fulfil its aims.

Job titles vary and alternatives may include business, administrative or operations manager.

Requirements

As an office manager, you'll need to: ●Fluency in Mandarin and English ●use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office ●manage online and paper filing systems ●develop and implement new administrative systems, such as record management ●record office expenditure and manage the budget ●organise the office layout and maintain supplies of stationery and equipment ●maintain the condition of the office and arrange for necessary repairs ●organise and chair meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this ●oversee the recruitment of new staff, sometimes including training and induction ●ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies ●carry out staff appraisals, manage performance and discipline staff ●delegate work to staff and manage their workload and output ●promote staff development and training ●implement and promote equality and diversity policy ●write reports for senior management and deliver presentations ●respond to customer enquiries and complaints ●review and update health and safety policies and ensure they're observed ●check that data protection laws are being adhered to in relation to the storage of data, and review and update policies ●arrange regular testing for electrical equipment and safety devices ●attend conferences and training ●manage social media for your organisation. What to expect Work is office-based. In a small organisation, you may share a room with other administrative staff, or even manage an office alone. In larger organisations, you'll oversee the work of a team of staff, who may work in a number of small rooms throughout a building or in a large, open-plan office. In most posts, smart, professional dress is expected, particularly in customer-facing roles. The work can be challenging as you're often responsible for meeting targets and deadlines and for disciplining staff.

Salary

Per year USD 13,000 ~ 20,000

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