Pensar is an established civil engineering, infrastructure and building company based in Brisbane and servicing the SE Queensland region. Operations cover all elements of construction with contributions to some of Brisbane's landmark developments and civil engineering projects.
. Liaise with all necessary parties to prepare and compile high quality submissions Set up and own master proposal templates.
. Monitor tender email folder for any bid updated information Weekly monitoring of upcoming tenders
. Preparing and creating bid and proposal submissions including document layout, initial population, drafting, editing, and proofing the production of the final document
. Save final proposal document into PDF format to provide to client, and/or burn to CD/DVD.
. Coordinate the printing, binding, and finishing of the proposal as well as organise a courier to deliver.
. Other adhoc duties as requested by the estimators
. Ensuring all required criteria is completed to ensure bid compliance; Managing bid budgets and submission deadlines
. Incorporating required certifications and accreditation to bids and proposals; Managing and updating the reusable content library
. Ensuring that required information is provided by key internal stakeholders
. Reviewing information supplied by key contributors and making necessary amendments; Ensure that key stakeholders are aware of, and comply with designated timelines; Maintaining and improving Bid, Proposals and Contracts templates and related collateral; Follow up the bid/tender proposal once it has been submitted
. Preparing and assisting with the coordination of expressions of interest, tenders, presentations and quotations to client's.
. Liaise with the Bid Manager and team members on all tender/project matters, including technical, contractual, commercial and site related matters.
. Coordinate the documents for activities with all relevant departments to ensure that all information is presented to the client.
. Monitor and report to the Bid Manager on progress of the presentations and submissions and any issues that may impact on the timely delivery of the tender submission.
. Research target markets to identify client's proposing to invest in either new developments or in upgrading existing facilities.
. Arrange progress reporting and client meetings as and when required. Updating and maintaining reports and project lists
. Preparing draft letters for EOI and Tender Submissions
. Print, collate and assemble EOI's or Tender Schedules
. Prepare electronic copies of submissions and file documents following completion