Executive Assistant Cover Letter Examples & Writing Tips

executive assistant cover letter example
Sample Executive Assistant Cover Letter

Executive Assistants, or Executive Administrators, are advanced administrative professionals who work with top-level company executives. An executive assistant's role may include reviewing and responding to emails, scheduling, preparing reports, answering and returning phone calls, analyzing documents, maintaining records, and occasionally supervising staff members. 

As one of the most coveted jobs in the labor market, the executive assistant is also among the best career springboards, shortening the path to senior management positions in an organization. To stand out from the crowd and secure an interview, start off with a powerful executive assistant cover letter that makes the right impression and gets your resume read. 

Let’s dive into how to write an application letter for an executive assistant and refer to the best executive assistant cover letter examples below. 

Executive Assistant Cover Letter Example

Kelly Garnette
[email protected]
linkedin.com/kellygarnette90
(+16)-123-4567

June 22, 2023

Richard L. Spacey
CEO at DialTech
1952 S Riverside Plaza, Chicago, IL 60116
[email protected]

Dear Mr. Spacey,

As someone who admires DialTech as one of the biggest tech companies in the east north-central US, I was thrilled to see an opening for the Executive Assistant position with your company. I, with my 5+ years of experience as an assistant manager, am confident in my ability to manage a CEO's busy day and proactively tackle issues while making sure everyday plans go smoothly and are clearly communicated. 

During my previous role as an Assistant Manager at MASA Tech Corp., I was in charge of designing high-level PowerPoint presentations and providing assistance to three of the company's five executives regarding various administrative duties in a timely manner. I also handled all domestic and international travel reservations, which helps cut the company's travel expenses by 18%. I am sure this experience will result in similar results for DialTech.

From my 5 years of experience as an assistant manager, I understand the importance of multitasking, self-motivation, and attention to detail. In addition to preparing documents, managing travel arrangements, and handling complex tasks, I've also developed the ability to anticipate roadblocks and create effective alternative plans, as well as having a mastery of the MS Office Suite and being proficient in using CRM systems.

Being part of DialTech and continuing to help with the company's mission would be a dream opportunity for my career development. I would appreciate an opportunity to meet or speak with you further on how I can bring more value to the company, particularly by reducing administrative costs while maintaining the schedules of the top executives. Thank you for your time and consideration!

Kind regards,
Kelly Garnette

Sample Cover Letter for Executive Assistant with No Experience

Have no idea where to start and how to write an executive assistant cover letter since you have limited experience in the field? 

Don’t panic! Below is an example of a winning cover letter for entry-level executive assistant roles.

Vicky Ho
(+849)-333-1234
[email protected]

June 22, 2023

Ronald Conley
Hiring Manager at Green Bay Packaging Inc.
608 S Hume Ave, Marshfield, WI 54049

Dear Hiring Manager,

I'm Vicky Ho, a recent college graduate with strong organizational skills, multitasking, and attention to detail. I have known of Green Bay’s outstanding reputation as the biggest packaging company in Wisconsin, which motivates me to apply for the Executive Assistant position at your company with a desire to provide excellent high-level support to designated senior leaders.

During my studies, I took part, as a volunteer, in several community service projects and charities in Marshfield, for example, Food Bank, Clean-Up Beach Day, and Blood Drive. These activities have given me marvelous opportunities to learn how to schedule meetings, collaborate with other team members, and provide prompt assistance to those in need. Moreover, I believe this experience has prepared me for working in a role that requires a high level of sound judgment and professionalism, along with exceptional communication skills and ample knowledge of front desk protocols.

I’m not only familiar with MS Word, Excel, and PowerPoint but also adept at using Canva for basic graphic design and operating all kinds of office-based computerized databases. This position at your company represents a unique opportunity to further my skills and contribute to a well-established, successful company.

I’m confident that I can make a positive contribution to Green Bay and I would welcome the opportunity to discuss my candidacy in detail with you at your earliest. Thank you for your consideration of my application, which you can find attached below. I look forward to speaking with you soon.

Sincerely,
Vicky Ho

Tips on How to Write an Executive Assistant Cover Letter

Even though you have extensive experience in administration and office management, it might be still a great challenge to craft a compelling cover letter for admin executive jobs. 

The following 3 tips and tricks will turn this into a simple task!

💡 Emphasize essential skills for an executive assistant.

By adding both soft and hard skills to your executive assistant cover letter, hiring managers can gauge your suitability for the job opening. Note that it’ll be more convincing and attention-grabbing if you are as specific as possible. 

Examples of 10 hard skills for an executive assistant cover letter:

  • MS Office Suite
  • WordPress
  • QuickBooks
  • Typesetting
  • Database management
  • Data entry
  • Facebook page management
  • Canva
  • Outlook
  • Trello

Examples of 10 soft skills for an executive assistant cover letter:

  • Communication skills
  • Office etiquette
  • Organization skills
  • Problem-solving
  • Time management
  • Analytical skills
  • Multitasking
  • Teamwork
  • Task prioritization
  • Flexibility

💡 Showcase quantified results. 

Numbers break up the expanse of text and don't lie, therefore, include them in your executive assistant cover letter for a spotlight effect. This is a powerful attention-grabber for hiring managers and allows you to better illustrate your skill proficiencies and achievements.

Example of how to add numbers to a senior executive assistant cover letter:

“In my previous role as a senior executive assistant, I helped my boss to spot an error in a $2.8M contract that saved our company $250K in erroneous penalty fees. I believe that alongside the contractual duties of arranging travel, coordinating meetings, preparing presentations, and maintaining records, being an executive assistant means having extraordinary problem-solving and analytical skills.”

💡 Demonstrate strong communication skills through your writing.

Communication skills are crucial for executive assistants, including verbal and written communication as well as nonverbal communication. To be more specific, you must know how to speak professionally to executives, business partners, and high-level clients and give clear instructions and communicate respectfully with staff. Besides that, your job responsibilities require the ability to properly format formal business letters, emails, and reports.

Example of how to highlight communication skills in an admin executive assistant cover letter:

At my current company, IVY Moda, I am valued by the CMO and her staff as a critical support pillar for the entire team. Allow me to highlight three bullet points from my resume that I believe demonstrate why I possess great communication skills: 

  • Took notes in executive meetings and typed correspondence, drafts, memos, and emails
  • Prepared monthly and quarterly reports that facilitate executive decision-making
  • Digitalized for most of the paperwork, which generates a saving of $2,500 per year in contracted labor expenses

How to Write an Executive Assistant Cover Letter with No Experience

With limited experience in the field, you can still pitch yourself effectively to hiring managers by using these painless tips in your cover letter for the executive assistant position.

✅ Use a business-like and professional format.

A well-formatted letter is the very first factor determining whether or not you're suitable for the executive or admin assistant role. 

Below are 10 elements in a cover/motivation letter for executive assistant positions:

  1. Date written
  2. Sender's info
  3. Recipient's info 
  4. Salutation
  5. Introduction
  6. Motivation to apply
  7. Qualification
  8. Call-to-action
  9. Thank-you note
  10. Sign-off & signature

✅ Research the company and employer. 

In addition to the role, you also need to do some research on the corporate culture of where you're applying to. By doing so, you can make a powerful connection to your personal traits as well as what value you can bring to the organization. For example, “I am extremely interested in KEI Furniture's focus on the high-end market and confident that I can contribute to your ongoing success" could be a great way to end your executive assistant cover letter.

✅ Show your enthusiasm & passion.

With a highly competitive job like an executive assistant, conveying your enthusiasm and passion for the role is crucial. In your cover letter, express your interest in the position and translate how this motivates you to apply and what contribution you can make to the new company.

Example of express your motivation to apply in a motivation letter for the executive assistant position:

“As someone who simply loves getting things done and helping people around me, I'm passionate about accomplishing everyday administrative tasks, coordinating work for large groups, and executing events and projects. I also truly thrive in a fast-paced work environment.”

✅ Avoid rehashing your resume. 

A strong cover letter for the executive assistant position should highlight the aspects of your resume and provide additional information that is relevant to the position. Simply repeating your resume means you're wasting precious space and the employer's time, as well as showing that you don't have much to write in your cover letter.

✅ Ensure the letter is error-free. 

Now that you've finished writing your entry-level executive assistant cover letter, don't be too eager to submit it without a final checkup. Typos and grammar errors may sound like trivial things but can reflect badly on you - lacking professionalism and attention to detail.

🔑 Key Takeaways:

Regardless of your background, it’s worth putting a lot of effort into crafting an executive assistant cover letter. The message you want to deliver to the hiring manager shouldn’t simply be “Hire me”, but explain why you deserve the job offer. 


Executive assistant cover letter do's: 

  • Include both sender and recipient's information. 
  • Cover all essential components of a cover letter. 
  • Utilize bullet points to cite your demonstrated skills and abilities. 
  • Show your enthusiasm and gratitude. 
  • Run a thorough spelling and grammar check before sending it out. 

Executive assistant cover letter don'ts:

  • Be lengthy and exceed 300 words.
  • Use the same executive assistant cover letter for all roles you apply for.
  • Copy or rewrite your resume.
  • Include irrelevant information (e.g., expected salary, personal hobbies, or marital status.)
  • Overuse buzzwords like excellent, ambitious, bottom-line oriented, expert, etc.

With CakeResume, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now!

— Originally written by May Luong —

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