Generic Cover Letter: Template, Examples & Writing Tips

Generic Cover Letter
Created by CakeResume

Writing and revising a cover letter for different job applications might be time-consuming and exhausting. This is when a general or generic cover letter comes in handy. If you're looking to apply for multiple positions or going to a job fair, consider using a generic application letter to pitch yourself directly to employers. 

Though a cover letter for general applications is convenient, hiring managers may sometimes find it boring, bland, or not specific enough. In this article, let us show you how to craft a strong generic cover letter as well as great examples and tips.

What Is a Generic Cover Letter?

A cover letter is a single-page document that is usually sent along with your resume or CV to demonstrate your suitability for the job opening. When well-written, it will guide the hiring manager to feel interested and go over other documents that you've submitted. 

On the other hand, a generic cover letter (a.k.a general application letter) is an all-purpose document that you will find useful to apply for multiple positions or attend a job fair. Simply put, you can just use this general application letter for any position without thinking about how to showcase the connection to a specific company or role. Thus, you need to highlight your relevant skills and experience in your generic cover letter to distinguish yourself from many others candidates. 

This general cover letter template below will guide you on how to write an impressive letter to make the first impression on the hiring manager.

Generic Cover Letter Template

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]


[Date]


[Hiring Manager’s Name]
[Company Name]
[Company Address]


Dear Hiring Manager (or [Name]), 

This cover letter is being submitted in order to apply for the [job title] position at [company name], as advertised on [website name]. I’m confident that I would be a valuable asset to your team as I have gained [number] years of experience in [area of expertise]

As a dynamic [your occupation], I have handled a variety of tasks, including [list out your major job responsibilities], and here are some of my outstanding accomplishments: 

  • Succeeded at [achievement 1]
  • Optimized [achievement 2]
  • My team has scored  [achievement 3] 
  • etc.

I believe that in addition to my experience, the ability to [soft skill 1] and [soft skill 2] together with [personal trait] will allow me to contribute to the [company name]’s growth. 

Please kindly check out the files attached for your further review of my skills and work history.

Thank you for your time and consideration. I look forward to hearing from you soon. 

Sincerely,
[Your Name]

Generic Cover Letter Examples

We’re going to show you what an impressive general application letter looks like through the following examples. 

P.S.: You can copy & paste these samples and adjust the content accordingly to send your job application!  

Generic cover letter with no experience

Subject: Casy Nguyen_Customer Service at KDDI Group

Email: 

Dear Hiring Manager, 

I am writing to apply for the Customer Service position at KDDI Group which I saw in the advertisement on CakeResume. Having graduated with a Bachelor's degree in Customer Service Leadership, I can effectively assist customers with inquiries and complaints while ensuring that they fully understand the company's products. 

During my years as a student at Ohio University, I was the President of the College Media Association which produces campus-wide news and online magazines for over 5,000 readers. I was in charge of providing overall leadership to the club, setting short- and long-term objectives, and coordinating club activities through the board of directors. 

Additionally, my critical thinking and strong negotiation skills have taught me how to both reach and exceed customer expectations and deliver excellent service.  

Thank you very much for your time and consideration. Please let me know if you have any questions.

Best regards, 
Casy Nguyen

0978-9988-222
[email protected]

Generic cover letter for teaching position

Natalie Tsai
95 Fude Str., Xinyi Dist., Taipei
0982-222-999
[email protected]

May 24th, 2023

Katherine Connor
Chinese Language Center
70 Dazhi Str., Zhongshan Dist., Taipei

Dear Ms. Katherine,

I am writing this letter to express my interest in the Chinese Teacher position at the Chinese Language Center. I believe that my background and passion for teaching Chinese make me the best candidate for this role. 

As a TCFL-certified teacher with 5 years of experience, I am capable of putting together Chinese curriculums to meet the school's requirements while helping individual students with specific skills like communication and grammar after class. Furthermore, I have the ability to foster collaborative and exciting educational sessions to enhance the student's learning experience. 

I earned a Bachelor’s degree in Chinese Language and Culture from Chinese Culture University and pride myself on strong communication, organization, and time management skills. With my experience and credentials, I am highly prepared to provide more to society by teaching and helping people improve their language skills. 

I would appreciate the opportunity for an interview or a teaching demo. I look forward to hearing from you soon. Thank you.

Best regards,
Natalie Tsai

Generic cover letter for career changers

May 24, 2023

Kyrie Connor
2539 Gabriel St, Moreno Valley, CA 92551
[email protected]
(+310)-555-9911

Dear Hiring Manager,

I am very excited to learn that Serenity R.E Solutions is looking for an Office Receptionist. Having worked as a yoga instructor for 5 years, I believe that my strong communication skills and thorough attention to detail have prepared me to fulfill all admin tasks. 

I fancy interacting with different people and solving their personal requests, which is why I'm passionate about changing my career to being a receptionist. I also understand that this job is more than just greeting guests, answering phone calls and emails, doing paperwork, etc. A great receptionist is expected to provide the most helpful assistance in a timely manner and keep the office running smoothly. 

I completed an office administration course from Ontario College and can speak English, French, and Spanish fluently in a professional business environment. 

Thank you for your time and consideration of my application. I am available for a video interview at your earliest convenience. I hope to hear from you soon.

Respectfully,
Kyrie Connor

What to Include in a Generic Cover Letter

When writing a generic cover letter, you will need to include the following 7 sections:

1. Letter header

In every generic cover letter for a job application, you will need to provide the details listed below: 

  • Date written
  • Your info (full name, phone number, email, and address)
  • Recipient's info (full name and job title)
  • Company name and physical address

2. Salutation

The most common way to greet the employer is “Dear Hiring Manager," or To Whom It May Concern,” if you don't know who will receive and review your generic cover letter for a resume in the first place. However, try to address the recipient directly to make your letter more personal and sincere by using these generic cover letter salutations:

  • Dear Mr./Ms./Mx. + [Last name],
  • Hi + [First name],
  • Hello Mr./Ms./Mx. + [Last name],

3. Opening paragraph

To start off a general cover letter for job applications, you should introduce who you are and mention which position you're applying for. It's also important to explain the purpose of your writing while showing interest and sincerity to pique the hiring manager’s interest from the start.

4. Body paragraph

When writing a generic cover letter’s body paragraph, make sure you will cover the two major components; key qualifications and commitment to the company's growth

Regarding your key qualifications, point out your educational background, professional experience, skills, and qualities that make you the right fit for the role. You will need to include numbers and/or specific examples to support your claims. 

In addition, a brief explanation of how you will bring more value to the organization is a great way to showcase your knowledge of the company and your commitment to supporting its culture, mission, and values.

5. Closing paragraph

In the final paragraph, don't forget a strong CTA to remind the hiring manager to review the files attached (i.e., resume, portfolio, and work samples), especially when you submit a generic cover letter for a resume. Also, ensure that you've included a sincere thank you note for their time and consideration. 

6. Complimentary close

It's essential to choose a professional closing salutation for your general cover letter such as:

  • Sincerely,
  • Best regards,
  • Kind regards,
  • Respectfully,
  • With gratitude,

7. Signature

Finally, sign your full name at the end of your generic cover letter and avoid using a nickname. Note that if you will send it via email, make sure your email signature looks professional and includes your contact info. 

Then you’re all set!

How to Write a Generic Cover Letter

The 5 following tips will help you write a strong cover letter for a general application. 

💡Make it more personal. 

Even though you're writing a generic cover letter, it should still be personalized with the name of the company, employer, or hiring manager. That way, they can see your interest in this role and your knowledge of the organization.  

💡Create a strong opening paragraph.

Think of it as an effective way to call the recipient's attention to your letter because they have to review hundreds of cover letters like this every day. 

Check out the example below to see how to start a generic cover letter:

“When seeing your listing for the Content Marketing position at SIMA Tech on CakeResume, I feel that I would be a valuable asset to the team. As a goals-driven Digital Marketing specialist with five years of experience, I’m capable of conducting market research, analyzing consumer data, and running A/B testing to drive successful marketing campaigns.”

💡Be specific with the metrics you include.

When it comes to job applications and interviews, you need to know that “numbers always speak louder than words.” Hence, you should always try to add metrics from your past achievements and responsibilities to make your generic application letter more convincing and credible.

💡Avoid overused adjectives or buzzwords.

These words may sound appealing but are overused, for example:

  • Excellent
  • Super
  • Hard-working
  • Intelligent
  • Knowledgeable
  • Honest

The reason is that they’re too commonly used for writing a generic cover letter and resume. Use more specific and descriptive words to stand out from others, and to get your meaning across as clearly as possible.

💡Be unique and be yourself.

Since you haven't got a chance to meet or speak with employers, a cover letter is the first and only way to show off your personality. Through a cover letter, employers can sense whether you'll be the right cultural fit. Therefore, ensure that you cover letter shows off your personality.

🔑 Key Takeaways:

All in all, there is not much difference between a regular and general cover letter for a CV or resume. You will still need to include the following key points:

  • Who you are
  • Which role you're applying for 
  • What motivates you to apply for this position
  • What makes you the best fit
  • What contribution you can make to the company

The main difference lies in when to use each one. A generic cover letter will be better if you go to a job fair or apply for various jobs at the same time.

With CakeResume, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now with the best resume builder!

--- Originally written by May Luong ---

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