biodata sample for job

What is biodata?

Biodata, or “biographical data,” is a personal document that lists your detailed information when applying for a job, for marriage, or for college admission. It is primarily used in South Asian countries such as India, Bangladesh, Pakistan, or Sri Lanka. 

🔍 What is the difference between resume, CV, and biodata?

📍 “Resume” is a concise summary that lasts about one page. The resume focuses on work-related information that includes education, work history, and other accomplishments or skills. 
It’s the most common document requested for a job application to show one’s competency.

📍 “CV (curriculum vitae)” is for jobs or advanced studies in academia, scientific research, and medical fields. It’s typically lengthier than a resume and can take up to 3-5 pages. 
CV provides a detailed list of comprehensive education, certifications, research papers, teaching experience, professional affiliations or memberships, to show one’s credentials.

📍 “Biodata” might serve similar functions but highlights one as a person. Biodata lists the more physical and personal side of a person, all along with education and professional experiences.
With all the information about you, it exceeds one A4 and is usually 1-3 pages.

Biodata helps the recipient understand your personality, characteristics, and your life in general. As for what to write in a biodata, it’s similar to a resume.

Aside from biodata for jobs, there’s also biodata for marriage and biodata for college admission. Matrimonial biodata typically includes extra personal details that are not on usual biodata for job application, such as family background, hobbies, and spouse expectation. 

How to format a biodata

Before you dig straight ahead into writing your biodata, see some standard formats to save your time & energy, and understand how to make biodata for jobs. 

There are 4 basic biodata formats, each with particular emphasis:

See the pros and cons comparison below, and select the biodata format that suits your needs most.

Chronological (“Reverse-Chronological”)

Reverse-chronological is the most common biodata format embraced by companies. A chronological biodata format sorts your work experience in biodata with a timeline manner.

In a reverse-chronological format, list your latest experiences first, so the employer knows what you're doing recently with a general idea of your work history and professional foundation. 

Pros: 

  • Most used and accepted by recruiters everywhere
  • Introduce career path and progress clearly
  • Show your mobility and qualifications

Cons:

  • Gaps and empty periods are undisguised
  • Uncommon vocational progression might raise questions

Functional (“Skill-Based”)

A functional biodata format allows you to use “skills” as categories for your achievements. These skills are linked to a job title to show your ability and expertise. 

Use a functional biodata format by selecting the skills that align with the job description, and show your talents straightforwardly.

Pros: 

  • Covers discontinuous work history 
  • Stress the importance of proficiency and skills 
  • A better option for a career change, former military to civilian, or resident who just moved to a new place

Cons:

  • A hiring executive might tell gaps in your work experience in your biodata
  •  Unfriendly for those who don’t have skills related to the job description

Combination (“Hybrid”)

Combination biodata format combines chronological and functional formats in one. 

Skills sections, or qualification summary, assorts your knowledge into categories. The reverse-chronological column presents your work experience in biodata explicitly.

Pros: 

  • Both your strengths and career background are shown upfront and straightforward
  • Helpful for experienced applicants or anyone with solid capabilities and practice

Cons:

  • Lengthy and takes more time to review
  • Reiterating statement or repeating content is not ideal

Targeted

Targeted biodata format means tailoring and customizing each of the biodata formats according to the job ads. A well-formatted targeted biodata can be the most impressive biodata format for jobs.

When writing a targeted biodata format, read the position description carefully, and put the keywords they’ve mentioned in the targeting biodata format.

In a targeted format, you should modify each section to fit the requirements!

Pros: 

  • It makes your biodata very attractive, leading to higher chances of hitting your target

Cons:

  • It takes more time and energy to tailor for each target company

Biodata Template & Design FAQs

🔍 Biodata format in Word (.doc) or PDF (.pdf)?

After you’ve completed your biodata, you either send it in MS Word (.doc) or PDF (.pdf), at least in most cases. If the recipient did not specify the file format, which one should you choose? 

The file type you select depends on the application channel you face:

  • If you are applying through email, you can send two biodata formatted in Word and PDF respectively for them to choose from. 
  • If you use a job-hunting website or the company’s internal surveys, a biodata format in PDF keeps your biodata layout or fonts tight and neat. 
  • Choose PDFs as a marriage biodata format to retain the design & formatting and catch attention!

Biodata format in Word benefits:

✅ Pros:

  1. Large companies or people who have older versions of computers can open the file easily
  2. Can be scanned by ATS (Applicant Tracking System)
  3. Most people are familiar with word and can edit their biodata directly

❌ Cons:

  1. Incompatible word versions will ruin your carefully designed layout
  2. Unique fonts will not retain on different computers
  3. Allow little space for layout and graphic design

Biodata format in PDF benefits:

✅ Pros:

  1. Viewers can read pdf cross-platforms, from smartphones to PC and MacBooks
  2.  Layout and design stays identical

❌ Cons:

  1. Less friendly for ATS (not a problem for your biodata!)
  2. PDFs exported from Adobe Photoshop or Illustrator can be too big to send

🔍 The best font size & style for a biodata

For Job application biodata format, choose the basic style as biodata fonts to make sure the hiring manager can read it smoothly. In an English biodata word doc., use basic fonts like Arial, Calibri, Helvetica, or Times New Roman to make sure it’s visible on every computer.

For marriage biodata format, use unique fonts to impress the counterpart. Avoid handwriting styles, and keep the small texts readable. Add colors in your biodata to make it look gorgeous (1-3 colors will be suitable)!

Fonts Style: 

Google fonts offer free fonts for diverse languages. You can choose the best font for biodata in English, Bengali, Tamil, Devanagari, Gujarati, Gurmukhi, Oriya, Sinhala, Telugu, and more. 

Font Size: 

  • Name or Title: 16-22pt (≈21-30 px)
  • Heading text 12-14pt (≈16-19 px)
  • Description texts 10-12pt (≈13-16 px)

Biodata Font Format:

Bold for Headings, italic for dates, and normal for texts. 

Line Spacing:

Set spacing between 1.2-1.5 to make it pleasant for reading. 

🔍 Where to find the latest biodata format (free download)

There is a wide choice of online biodata makers that offer resume format and templates. However, most of them are pricey and limited in options. 

Check out our latest review of 20+ Best Free Online Resume Builders to create a simple yet impressive biodata format!

CakeResume helps you create free biodata online by providing:

  • Over 50+ biodata templates (complete one & snippets) to customize your biodata and resume section.
  • Collection of 600+ real resume/CV examples in various different industry sectors. Real biodata samples for students, engineers, and more!
  • Resume and biodata templates free PDF download.

With CakeResume, all you have to do is edit your biodata information, and our tool will do the best to help you create perfect biodata online!

How to Write a Biodata
- 10 Key Sections

Not sure what to write in a biodata? Include the following information and personal details in biodata as clear sections.

Notice that the content and combination of details will differ depending on whether it’s a biodata for a job, marriage, or biodata for college admission.

1. Resume header 

Create a short biodata headline with your name and expected job title. Specify the company name to show your ambition.

Check the job posting details wanted from recruiters’ demand. Here is a list of personal information to include for the biodata profile section:

  • Birthdate
  • Contact information
  • Gender
  • Nationality
  • Religion
  • Marital status
  • Place of residence & Address
  • Height & Weight (optional in biodata for marriage)

💡 For those who are crafting biodata for an international job application, simply include your contact information & current country of residence, and omit other personal details.

2. Objective or Summary

Craft a concise, strong, and short biodata objective or personal statement (summary) to grasp attention. That’s 2-3 sentences introducing why you are the fit for the job. Use concrete examples to support your assertion.

  • Read the job posting and select a few keywords to utilize
  • Highlight your duties and point out how many years you’re in the industry
  • Concentrate on how you can benefit the organization

3. Education

List your education in reverse-chronological order. Include academic achievements, clubs, projects, average grade points, or anything outstanding. 

  • School name
  • School location
  • Degree level
  • Major & minor
  • Graduation year
  • (optional) GPA
  • (optional) Relevant coursework
  • (optional) Academic honor (award, scholarship, publication)

4. Experience

Work experience is the most crucial part of biodata for job application. It shows your ability and relevance for a job position. 

As for how to write experience in biodata, list experience that relates to your application. That can be any full-time, part-time, internship, or events like hackathons. 

  • Include organization name, role title, start and end dates, and job location.
  • Use 3-5 bullet points to separate accomplishments in reverse-chronological sequence. These bullet points should concern the role you’re applying for.
  • Use keywords in job descriptions to customize your biodata and match their tastes. Employers are more familiar with their own languages.
  • Use numbers to measure and back up your achievements. Quantified results are more believable and precise. 

5. Skills

The skills section in the biodata demonstrates your expertise that is required or valuable for the job. 

  • Listing hard skills (technical skills), soft skills, computer skills, or language skills is a must.
  • If you want to provide more context to the skills, make sure it fits perfectly with your application, and use quantified results or certifications as solid proof.

6. Declaration

A declaration is a statement that stresses the legitimacy of your entire biodata. The declaration for biodata is usually at the end with a date, location, full name, and your signature.

I declare that all information in this biodata is free from any fabrication and can be accounted for.

June 2021,
Aamir Khan

I sincerely proclaim that all of the information above is free from any untrue information.

June 2021,
Alisha Singh

Additional sections of biodata for marriage

How to write biodata for marriage? Just like a biodata for job application, you want your matrimonial biodata to be perfect.

biodata for marriage

7. Photo

Some employers might demand biodata with photos for job applications, but for regular biodata, it is unnecessary to provide one. 

A photo for marriage biodata is more often required, so take a look at some tips below to make impressive biodata with photo:

  • Get a professional photographer to take a charming portrait of you. 
  • A medium shot from the waist up will be great. Your face, as well as the clothes you’re wearing, should be clear and sharp.
  • Great lighting changes everything. Adding a little filter will do no harm (a little means, well, a little).
  • Use the most recent photo. Just to make sure your hairstyles and facial features are not too much of a contrast.

Having a nice photo is the successful step to an impressive biodata for marriage!

8. Family background

In a biodata for marriage, family details are just as serious as all the other sections. When writing family details in biodata for marriage, introduce these family members and notes:

  • Your father’s name and his occupation
  • Your mother’s name and her occupation
  • Your Siblings and their occupations
  • Family religion and residential area

9. Hobbies & interests

The point of having hobbies in biodata is to indicate your passion, personality, and lifestyle. When describing hobbies for marriage biodata, you might want to articulate more than just a verb like “Biking.” Provide examples to illustrate your spare time and way of living. Hobbies in biodata provide chances to tell more about your characteristics.

10. Expectation

Writing partner expectations for marriage biodata can be quite tricky. In this section, think about the must-have attributes of a future partner. Considering these aspects can help you clarify what kind of people you are looking for. 

  • Personality, value, and lifestyle
  • Education and professional background
  • Family and career balance
  • Views on finance
  • Non-negotiable criteria, such as smoking or food restrictions

Since everyone is different, it’s crucial to evaluate the qualities that concern your life together most. You might not find Prince Charming or Cinderella, but you might find someone willing to communicate and make compromises for a happy marriage.

Tips for Creating an Impressive Biodata

In addition to the previously mentioned professional suggestions, here are more useful tips for creating an impressive biodata format for jobs or an attractive biodata format for marriage!

3 Biodata for Job Tips:

  1. Find someone to proofread before you send it out.

The advantage of finding a friend or an expert to examine your biodata for the job is that they can point out grammatical mistakes or typos you did not notice. Their advice might just be what you need.

  1. Pay attention to structures and formats.

The arrangement and layout affect how your biodata information is read. If you have something to showcase, better put it above the fold. Use numbered lists or bullet points well, and stick with the font layout rules.

  1. Find good references and real examples to craft a better one.

You don’t have to fight alone. There are endless biodata samples for jobs on the internet, and CakeResume also offers real resume examples for you to surf and resort to. Check out how others make their biodata and resume, and make a flawless one that fits your dream job.

3 Biodata for Marriage Tips:

  1. Be genuine and honest about yourself. 

Your biodata for marriage should truly reflect and represent who you are. Just like when you see your counterpart’s biodata, you want it to be real. Your honesty would lead you to the person who accepts you and vice versa. 

  1. Use positive, precise, and exact terms.

When referring to yourself or writing partner expectations for marriage biodata, describe with positive and accurate adjectives. When your expectations in marriage biodata are clear, it’s more likely to filter out those who are incompatible.

  1. Be creative.

Biodata for marriage can be relatively relaxed than for a job. A creative biodata design shows your personality or cultural influences. However, don’t overdo it and make it too dazzling to read. 

Biodata Samples
(for marriage & job)

Biodata Model for Job

Aamir Khan

Detail-Oriented Software Engineer with UX Design Skills

Professional Summary

Solutions-focused software engineer and certified Scrum Master with over 10 years of progressive experience in identifying the technological and organizational needs of the company. Proven track record of success in software development, systems automation, and project management.

Personal Information

  • Gender: Male
  • Date of Birth: April 2, 1990
  • Nationality: India
  • Religion: Islam
  • Marital Status: Single
  • Contact information: 09881234567, [email protected]
  • Address: Commercial Union House, 3rd Floor, 9 Wallace Street, Fort, Mumbai

Work Experience

Agilent Technologies
Senior Software Engineer (DevOps)
March 2015 - Present

  • Reduced data processing time by 20% by creating new data infrastructure.
  • Identified major system weak points and perform security fixing to win back clients’ trust.
  • Addressed efficiency issues by implementing agile development. Increased speed by 15%.

Mobitec Ab Ltg
Junior Software Engineer
June 2010 - January 2014

  • Developed a $300k worth website for a US-based bank using Javascript, PHP, and SQL.
  • Worked with the Product Manager to define and identify MVP (minimum viable product) requirements.
  • Mentored 10 junior team members to set up better scalability.

Education

2008– 2010, M.Sc in Software Engineering
Thapar Institute of Engineering and Technology

2004– 2008, B.Ac in Computer Science
Indian Institute of Science

Skills

Software Development:

  • HTML, CSS, and JavaScript
  • Python, Java, Node.JS
  • Django, Spring, Express.js
  • Database
  • Rest API
  • UI/UX

DevOps:

  • Git
  • AWS
  • Linux
  • CI/CD
  • Kubernetes
  • Troubleshooting

Soft skills:

  • Accuracy
  • Leadership
  • Communication
  • Problem-solving
  • Attention to detail

Language skills:

  • Hindi (native)
  • Japanese (N1)
  • English (TOEFL 101)

Biodata Template for Marriage

Alisha Singh

  • Gender: Female
  • Height & Weight: 5" 3', 109.2lbs
  • Date of Birth: January 14, 1997 (24 years old)
  • Nationality: India
  • Religion: Hinduism
  • Marital Status: Single
  • Contact information: 0353 1080187, [email protected]
  • Address: 90, Nilam Apartments, RoseyGunj Ajmer - 165474

Family Background

  • Father: Asim Singh (College professor)
  • Mother: Nirupama Singh (Music teacher)
  • Sister: Shreya Singh (High school teacher)

Education

2020-2021, M.Sc in Business Administration
Indian Institute of Management Bangalore (IIM-B)

2016-2020, B.Ac in Economics
University of Delhi

Hobbies & Interests

  • Violin:
    I am a classical music lover and have played the violin since I was 8 years old. 
  • Photography:
    I am an amateur wedding photographer and took professional photos for 30+ weddings.

Expectations

I am looking for an open-minded, well-tempered, responsible partner who accepts my career as a marketing manager. He should have respect for women and is willing to share household responsibilities.
I enjoy arts in general, so I hope he has creativity, enjoys music, and has a sense of humor. He would not interfere with how I spend my money. Smoking is not acceptable. We would take care of each others’ families and communicate even when we have arguments and disagreements.


Wu Chao Min
contributor

Wu Chao Min

Chao Min is currently a content writer and graphic designer. She also enjoys design researching, visual culture theories, and good pasta.

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