A Step-by-Step Guide to IT Cover Letters [with Examples and Tips]

IT cover letter example
Sample IT Cover Letter

Information technology (IT) products and services have rapidly become an essential part of our everyday lives. Professionals in the IT industry work in a variety of positions, ranging from application development to network management and maintenance. 

Companies in the IT industry place a higher value on experience over education. Whether it be knowledge and experience in one or more programming languages, exceptional attention to detail, or a highly logical mind, IT professionals must maintain a diverse skill set that constantly evolves with the times.  

Given the ubiquity of the IT industry, it is of little wonder that the competition for IT-related positions is extremely high. Including an IT cover letter with your application is a great way to distinguish yourself from other applicants and increase your odds of landing an interview. 

Your IT cover letter should present your skills and experience, and prove to the company that you are the ideal candidate for the position you are applying for. 

If you are wondering how to write an eye-catching IT cover letter, this article will take a deep dive into the various sections of a professional IT cover letter, and will provide neat tips and tricks to boost the readability and memorability of your cover letter!

IT Cover Letter Examples

An IT cover letter, like any other, can be submitted in two ways: as an individual document or as an email. Let’s begin by taking a look at both through these IT cover letter samples.

IT Cover Letter Sample (General)

Doris Navin
Back-end Engineer
4568 Court Street
Saint Louis, MO 63146
636-679-7425

August 7, 2023

Lucas Harper
Hiring Manager
Darvo Systems
3365 Shobe Lane
Denver, CO 80221

Dear Mr. Harper, 

I am writing to express my interest in the OS Developer position at Darvo Systems. As an experienced professional in the IT industry for over 10 years, I wish to leverage my background in software development to pursue my personal and professional goals. I believe that my skills and qualifications make me the ideal candidate for the Software Engineer position at Darvo Systems. 

Throughout my career, I have developed and maintained the highest standard of professionalism. My specialized skill set and results-driven work ethic are evidenced by my key accomplishments:

  • Developed proprietary company software, increasing company efficiency by 35%
  • Managed a team of 15 to develop an in-company messaging application to streamline company communications by 50%

My independent motivation and adaptable personality coupled with my intense attention to detail and results-driven work ethic are drivers of my ability to pick up experience and knowledge whenever possible. I believe that my adaptability, critical thinking, and troubleshooting skills are key strengths that will allow me to fulfill the obligations that the Software Engineer position requires. 

Please take a moment of your time to review my resume and portfolio. I look forward to meeting with you to discuss how my experience in software engineering will support and drive Darvo System’s continued success. Thank you for your evaluation. 

Sincerely, 

Doris Navin

IT Internship Cover Letter

Dear Mr. Reyes, 

As an undergraduate student preparing to enter the job market, I was delighted to come across your job listing because the position, as described, perfectly aligns with my personal and professional objectives. I believe that my education and skills will allow me to excel in the Intern position at Radon and will support your company’s organizational and developmental success. 

I am currently enrolled at ABC University and majoring in Computer Science and Electrical Engineering. With a GPA of 3.95, I am a hard worker that tirelessly strives for excellence. I have a strong academic background in computer systems and website engineering, and I am proficient in Javascript, C++, and Python. I believe that my strong critical thinking skills, high attention to detail, and strong willingness to learn make me the ideal candidate for the Intern position at your company, and will allow me to learn and gain from this experience effectively. 

Please take a moment to review my resume and recommendations. I have also attached a link to my Github so that you can review my past projects and work. I look forward to sitting down with you to fully discuss how I am the best fit for the Intern position at your company. 

Sincerely, 

John Rose
[email protected]
978-348-8991

How to Properly Format a Cover Letter for an IT Job

The format of your IT cover letter is just as important as its content. For a position that demands meticulous attention to detail, hiring managers are sure to scrutinize your IT cover letter heavily, so make sure you follow the standard cover letter format!

Now that we have taken a look at how an IT cover letter is supposed to look, let’s break it down into its parts.

A tailored IT cover letter header

Start your IT cover letter with a tailored header. The letterhead of an IT cover letter follows the standard letterhead format and includes your contact information and the information of the addressee. Here is the layout:

[Your name]

[Your job title] *if any*

[Your home address]

[Your email address] 

[Your telephone number]


[Date]


[Name of Hiring Manager]

[Job Title]

[Company name]

[Company address]

💡 Tip: If you are planning on submitting your IT cover letter via email, you can skip this section. Since the letter is being emailed, there is no need to include the contact information of your employer. Your contact information will go at the end of your cover letter (more on that later).

A personal and engaging introduction

The next step in crafting an IT cover letter is beginning with a strong introduction. The introduction serves to briefly introduce yourself and your motivation for writing, as well as to pique the interest of the hiring manager into wanting to read your cover letter in its entirety. 

Your IT cover letter introduction should be brief and straight to the point. Avoid over-explaining yourself and using up valuable space on your page. Remember, your IT cover letter should only be one page long. 

Here is an example of an introduction paragraph from an IT technician cover letter:

I am writing to express my interest in the IT Technician position at ABC Company. This position aligns perfectly with my professional developmental goals, and I am certain that my specialized skill set will add immediate value to your company and its continued success. 


A concise summary of your skills and experience

In the body of your IT cover letter, describe your skills, experience, and other qualifications that make you the most ideal candidate for the position you are applying for. 

Before writing your IT cover letter, conduct prior research to determine the exact skills and requirements that the position calls for. For example, if you are writing a cover letter for an IT manager position, you will likely need a completely different skill set than someone writing a cover letter for an entry-level IT position. 

As mentioned earlier, companies within the IT industry look for an applicant’s experience in the field over their educational background. That said, writing an IT cover letter with no working experience is still possible! 

In the place of experience, an IT cover letter with no working experience should lean heavily on the skill set that you have. For example, elaborating on the programming languages you are proficient in and a well-structured description of past projects can take the focus off of your inexperience and draw attention to the value you bring to the company. 

Here is an example of the body section of an IT cover letter with no prior experience: 

I am academically experienced in several programming languages, including Python and C++. My latest project revolved around developing automation software to scrape the Internet for the best product prices. I have also worked with my university to provide teaching assistant services for freshmen and sophomores in my department, where I worked to troubleshoot and correct problems within their code. These experiences have allowed me to develop high attention to detail, deep critical thinking and logical skills, and an exceptional work ethic.

A strong and inviting closing

Finish your IT cover letter professionally. The closing section of your IT cover letter should thank the hiring manager for their time and include a strong Call-to-Action (CTA). A CTA is a statement of initiative for future communication between you and the company, and proactively suggests the next steps you would like to take in the interview process. 

Consider this IT back-end engineer cover letter closing: 

Please take a moment to review my attached resume and Github portfolio. I would be happy to meet with you to fully discuss the experience and value that I bring to your company. I appreciate your evaluation and look forward to hearing from you soon. 

💡 Tip: If you are submitting your IT cover letter via email, remember to include your email address and telephone number underneath your name in your sign-off!

IT Cover Letter Template

Format your IT cover letter properly to give a good first impression. Here are the technical specifications that you should keep in mind before starting to write:

  • Font: 11 or 12 pt. size; black
  • 1- inch page margins, all around
  • Line spacing: 1.15 or 1.5

Now, here is an IT cover letter template for you to follow!

[Your name]

[Your job title] *if any*

[Your home address]

[Your email address] 

[Your telephone number]


Date


[Name of Hiring Manager]

[Job Title]

[Company name]

[Company address]


Dear [Mr./Ms./Mrs.][Hiring Manager’s last name],


I am writing to express my interest in the [job title]  at [company name]. As a professional working in the IT industry for [years of experience], I believe that my [hard skill] and [soft skill] will bring immediate value to your company and support your continued success. 


In my current position as a [current job title], my [2 soft skills] are evidenced by my top accomplishments:

  • [list 2-3 top accomplishments with data/statistics to back them up] 

I have worked with and am professionally experienced in [programming languages you know]. My results-driven work ethic, coupled with my [skills] will allow me to meet and exceed the demands of your company's [job title] position.


Thank you for reviewing my application. I have attached my Github portfolio along with my resume for your perusal. I look forward to sitting down with you to discuss the specific ways I can add value to your company.


Sincerely, 

[Signature]

[Your full name]

Tips on How to Create a Cover Letter for an IT Job

Let’s take your IT cover letter to the next level! The following are tips that you can use to streamline your IT cover letter and add the finishing touches that will separate you from other, generic cover letters.

Tailor your skills to the job you’re applying for.

The content of your IT cover letter should be tailored to the job and company you are applying for. Look through the job description and requirements before writing to determine the exact skills that you should include in your IT cover letter. Apart from the specific skills found in the job description, here are some useful skills you can include in an:

IT Manager Cover Letter:

  • Management skills
  • Interpersonal communication
  • Time management
  • Knowledge of relevant programming languages
  • Budgeting/financial management
  • Leadership skills
  • Adaptability
  • Critical thinking/problem-solving skills

IT Technician Cover Letter:

  • Troubleshooting skills
  • Diagnostic and problem-solving skills
  • Highly logical
  • Strong attention to detail
  • Interpersonal communication 
  • Knowledge of computer operating systems 
  • Flexible and adaptable
  • Ability to work in a team

IT Project Manager Cover Letter:

  • Excellent written and verbal communication
  • Project management skills
  • Financial management skills
  • Project-relevant knowledge
  • Critical thinking/problem-solving skills
  • Risk assessment
  • Detail-focused
  • Resourceful and adaptable

IT Help Desk Cover Letter:

  • Customer service skills
  • Excellent written and verbal communication
  • Time management
  • Accounting/financial skills
  • Strong attention to detail
  • Analytical skills
  • Critical thinking and problem-solving skills
  • Personable telephone skills

IT Support Cover Letter:

  • Logical thinking
  • Adaptable and flexible
  • Knowledge of relevant software/hardware
  • Extremely detail-focused
  • Time management skills
  • Troubleshooting skills
  • Customer service skills
  • Interpersonal communication

Quantify skills & achievements with measurable metrics.

An excellent way to add credibility to your IT cover letter is to quantify your accomplishments through measurable metrics. Consider the following example from an IT technician cover letter:

Created a custom company communications application, streamlining company communication by 75% and increasing overall company efficiency by 45% in one year. 

Evidently, including metrics in your IT cover letter can transform a simple statement into a memorable and eye-catching testament to your achievements. 

Bring attention to notable information using bullet points.

Increase the memorability and retention of your skills and accomplishments by formatting them into bullet points in your IT cover letter. Bullet points are more eye-catching and allow the hiring manager to more easily refer back to your IT cover letter when needed. 

Include job-specific keywords from the job description.

An important step in writing your IT cover letter is to carefully read the job description or job listing to understand the exact scope of the job you are applying to. Remember, job titles are a guide; the specific obligations of a position are highly dependent on the company. Including irrelevant skills and experience takes up valuable space in your IT cover letter and reduces its overall readability. 

When reading the job description, find the job-specific keywords that outline the exact responsibilities of the position you are applying for. Once you understand this, tailor your IT cover letter to present yourself as qualified to fulfill these obligations. 

Mention past projects that validate your skill set.

If you are writing an IT cover letter with no experience, compensate for your professional experience by highlighting past personal projects you may have done independently or in school. The idea is to show that while you are professionally inexperienced, you still have had the opportunity to develop the necessary skills that are required to fulfill the responsibilities of the position you are applying for. 



Conclusion

Writing a well-structured and appealing IT cover letter is not an easy task. However, it is a great exercise that can help you come to terms with your skills and experience, which can prove to be useful further down the application process. 

Let’s review what we have learned about IT cover letters:

  • Stick to the IT cover letter format!
  • IT cover letters should be tailored for the position and company. Conduct prior research to determine the exact skills and experiences to include in your IT cover letter!
  • Your IT cover letter should focus on your professional experiences. If you do not have work experience, place extra emphasis on the relevant skills you bring
  • Provide metrics to increase the attractiveness of your IT cover letter. Numbers and figures are eye-catching and make your letter more memorable. 

Have you made your resume for your IT job? Follow our blog to read more about resume & cover letter tutorials and job search tips or simply use our free ATS friendly resume builder.

— Originally written by Alexander Coye —

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