Medical Receptionist Cover Letter Guide (Samples & Tips)

Healthcare facilities, like hospitals or clinics, more often than not have busy schedules. To ease some of the workloads, medical receptionists provide administrative support and act as a bridge between physicians and patients. Some of their duties include greeting patients, maintaining records, verifying insurance claims, and managing billing and payment collections. 

If you are looking into a medical receptionist role, writing a cover letter not only sets you apart but also demonstrates how well you can perform the job. Moreover, a medical receptionist cover letter allows you to highlight your personality and add impact to the experiences on your resume.

To organize your skillset into a resume that complements your medical receptionist cover letter, visit our Resume Builder for professional templates.

This guide provides cover letter samples for different medical receptionist jobs, with tips on how to format and write your own medical receptionist cover letter. Stay tuned for a cover letter template at the end that you can tailor for your medical receptionist job application.

When writing your cover letter, take into account the differences between positions and responsibilities. While a medical front office receptionist and a medical receptionist may work front-end duties, a medical secretary primarily handles tasks without interacting with customers in person.

Below are cover letter samples for a medical receptionist, a medical secretary, and a medical front office job that you can compare and contrast.  

✉️ Cover Letter for Medical Receptionist

The following is a medical receptionist cover letter sample for an applicant with no experience in medical environments. The candidate pulls from her customer service experiences to demonstrate her knowledge of applicable skills in her cover letter.

✉️ Cover Letter for Medical Secretary

Below is a medical secretary cover letter that speaks to specialized medical knowledge and compatibility with health staff. Note how a cover letter in this case would place more emphasis on strengths that cater to the workflow of practitioners, rather than on direct customer encounters.

✉️ Medical Front Office Cover Letter

The following is a front office cover letter for a Medical Front Office Assistant. The applicant takes on a customer-centric approach in her cover letter and highlights the importance of patient care.

✅ Information of Sender and Recipient:

At the top of your medical receptionist cover letter, include your name and contact details. Proceed with the date, company name, and company address. 

✅ A Clear Subject Line (for Emails):

When emailing a medical receptionist cover letter, use a clear subject line. State the desired position to avoid recruiters confusing your cover letter with spam mail:

To make your medical receptionist cover letter stand out, try adding a relevant trait to the subject line. The following is an example of a subject line when emailing a medical secretary cover letter, with no experience in healthcare:

✅ Greetings:

Start your medical receptionist cover letter with a polite salutation (e.g. Dear). Ideally, tailor your cover letter to the company and medical receptionist position by addressing the direct recipient. Peruse the organization’s website or even call the receptionist for an exact name. If unsure, you can use Hiring Manager or Hiring Team to begin your medical receptionist cover letter.

✅ Body Paragraph(s):

• Introduction: 
  Introduce your medical receptionist cover letter with the job you’re applying for and the company name. Briefly state why you’re interested in the role and why you’re qualified. To make the introduction of your cover letter more engaging, include noteworthy qualities that the company would like to have for its medical receptionist position. 
• Middle Paragraphs:
  The middle paragraphs of your medical receptionist cover letter are where you discuss qualities or challenges that would be harder to convey on a resume. Connect your soft skills, hard skills, and experiences to the medical receptionist job role. Add emphasis to your cover letter and support your experiences with metrics or results.

✅ Closing:

Thank the recruiter and remember to end your medical receptionist cover letter with a call-to-action (CTA). Let the recruiter know your intention for an interview or a follow-up call. 

✅ Sign-Off:

Use a professional sign-off in your medical receptionist cover letter and include your full name. Appropriate sign-offs for medical receptionist cover letters could include: Sincerely, Best Regards, Kind Regards, etc.

✅ Your Contact Information (for Emails):

In a medical receptionist cover letter email, you may write a message which details your attachments and includes a sign-off. You can add your email address or phone number after your sign-off to facilitate ways of contact. For instance, a cover letter sign-off for a medical receptionist email application could be:

💡 Familiarize yourself with the job description:

Reference the job description to identify the top relevant skills your medical receptionist cover letter will focus on. Skim through the responsibilities in the medical receptionist job posting for required qualifications and keywords to include in your cover letter. 

💡 Highlight relevant skills:

Recruiters in the medical profession may use ATS systems to identify keywords in your cover letter relevant to sought-after skills in medical receptionist job applicants. Common keywords to look out for when crafting your medical receptionist cover letter include:

💡 End with a compelling call to action:

To leave a lasting impression at the end of your medical receptionist cover letter, summarize the experiences you hope to unpack in an interview. 

💡 Pull from relevant experiences: 

If you are applying to a medical receptionist job with no experience in medical settings or professional roles, you can draw on related skills from previous work experiences in your cover letter. Examples could include administrative, business, or customer service skills in office environments or knowledge from school courses. 

💡 Proofread and ask for feedback:

Keep your medical receptionist cover letter short and under a page. Since accuracy is key to medical receptionist jobs, check for grammatical or spelling errors and get a person to proofread your cover letter for inconsistencies.

Feel free to use the cover letter template below to fill in your own experiences, depending on the medical receptionist job you’re applying to. 

--- Originally written by Flora Lai ---