The Full Guide for a Perfect Personal Assistant Cover Letter

How to write a personal assistant cover letter? The first step is to learn the duties and responsibilities of the position so you can write a fitting personal assistant cover letter. A personal assistant has to support their busy boss and handle daily tasks such as taking calls, writing emails, working on documents, and managing their schedule. 

You need to write a top-notch personal assistant cover letter to land the job you want. The letter will help to stress why you are the best candidate for the role. Writing a cover letter for a personal assistant job is also the perfect way to tie the skills in your resume with the job requirements.

In terms of structure, a cover letter for a personal assistant job does not vary much from a regular business letter. However, the content of a personal assistant cover letter works best when crafted towards the requirement of the position.  

The best thing to do if you want to stand out from other candidates is to read some personal assistant cover letter examples to understand the nuances of the craft. Remember, the more you prepare, the better your personal assistant cover letter will be! 

Personal Assistant Cover Letter Samples

Different specialization levels are required based on the position status. Focus on the cover letter example for the personal assistant position you want. However, do not limit yourself. Broaden your knowledge and learn how to write an exceptional personal assistant cover letter for different job positions so you can advance your career.  

✉️ Sample personal assistant cover letter with no experience

Let’s start at the most basic level. Writing an entry-level personal assistant cover letter requires you to focus on your educational background and relevant skills. Highlight the academic experiences that prepared you for the position. 

Writing a personal assistant cover letter with no experience might be scary and confusing. Nonetheless, take a look at this example to get inspired to write a perfect cover letter for your first personal assistant job.  

Anne Smith

1130 11th St
Miami Beach, FL, 33139
305 - 201 - 1888
[email protected]

July 20th, 2022

Mr. Manuel Espinoza

Production Manager | Espinoza & Associates

725 NE 166th St
Miami, FL, 33162
305 - 213 - 0626
[email protected]  

Dear Mr. Espinoza,

I would like to apply as a candidate for the Personal Assistant position at your company. Although I am a fresh graduate with no formal job experience, I have acquired plenty of management skills through my Business Administration program. Moreover, due to my curious nature, I have also learned many valuable skills such as MS Office Suite, and Notion.

I am used to a demanding environment. I thrive when it comes to organizing hectic situations. Therefore, I am sure I can help you handle daily activities such as scheduling appointments, managing documentation, and organizing business trips, among other tasks. 

Moreover, I have been using your company’s products for years. I deeply understand them and am sure I would be a valuable asset to your company. I would really appreciate the chance to start my career under your guidance.

Thank you for taking the time to go over my application. I am more than happy to arrange a time to further discuss how I can contribute to your company. I hope to hear from you soon. 

Cordially,
Anne Smith

✉️ Sample cover letter for a personal assistant to the CEO

Contrary to the previous example, writing a cover letter to apply for a personal assistant to the CEO position requires you to showcase relevant skills. Additionally, it is great to support your application by showing your years of experience in the industry. 

You need to highlight the reasons why you are great at communication and highly organized in the personal assistant cover letter. Carefully go over the job requirements and match your skills to them to increase your chances of getting such a high-level position. 

CEOs are very busy people, they need a trustable assistant. Ensure to state how you can work on your own and manage confidential information when you write your executive personal assistant cover letter. Use the following cover letter example for a personal assistant to the CEO:

Anne Smith

1130 11th S Miami Beach, FL, 33139
305 - 201 - 1888
[email protected]

July 20th, 2022

Mr. Anthony Roman

Chief Executive Officer (CEO) | Patty’s Tech Solutions, Inc.

725 NE 166th St
Miami, FL, 33162
305 - 213 - 0626
[email protected] 

Dear Mr. Roman,

I am honored to have the chance to apply for the Executive Assistant opening at your company. I am an organized person who likes to plan ahead and communicate the action plan with everyone to achieve success.  

I have over 10 years of experience as an executive assistant. In my last company, I started as an assistant for the Production Manager and moved up to efficiently assist the General Manager for the past 4 years and train the new administrative assistants. Becoming your CEO’s assistant feels like the right next step in my career.

Although I am perfectly fine taking orders, I work my best being proactive and independent. I have trained to be able to anticipate problems and come up with alternatives without having to disturb my superior’s busy schedule. I am an independent assistant that will bring a trusting atmosphere to ease your CEO’s workflow.  

Thank you for the opportunity, and your time and consideration. I am excited about this opportunity and looking forward to hearing from you soon. 

Sincerely,
Anne Smith

✉️ Sample cover letter for a personal assistant to HR

The final personal assistant cover letter sample aims at candidates interested in working for the HR department. It could become a stepping stone to landing a higher position eventually. 

For this personal assistant job, your cover letter needs to highlight the qualifications that make you stand out as a candidate. It is also a great idea to reference the job requirements in your personal assistant cover letter to show your attention to detail. 

Notice how the candidate stresses her HR-related experience in this personal assistant cover letter example:


Patricia Valencia

1130 11th St
Miami Beach, FL, 33139
305 - 201 - 1888
[email protected]

July 20th, 2022

Marcela  Fernandez

Human Resource Manager | EcoTalent ltd. 

725 NE 166th St
Miami, FL, 33162
305 - 213 - 0626
[email protected] 

Dear Marcela, 

I am excited to apply for the assistant position in your department. I have over four years of experience as a personal assistant for smaller companies. I want to take the challenge of joining a big company like yours where I can bring my skills and learn from your team to keep advancing as an HR professional.

I noticed how you stressed the importance of having experience with the recruitment and selection processes. In my previous position, I assisted the Manager with the screening process of candidates by interviewing them online before scheduling a face-to-face meeting with my boss. I helped him cut down the time by 30%.

Moreover, it was also my duty to assist new employees with their onboarding process. I was in charge of introducing them to the company’s culture and values and managing the assigning of equipment and email accounts. I believe I am more than prepared to take on the challenge and help your team.

I appreciate your time and consideration. I am eager to hear from you soon.

Cordially,
Patricia Valencia

How to Write a Personal Assistant Cover Letter

Now that you have read enough personal assistant cover letter examples, keep in mind that there are details that can make or break your application. Here are some extra tips for an outstanding personal assistant cover letter:

1. Tailor your Personal Assistant cover letter to the role.

You might have already gathered it from the personal assistant cover letter examples. Similar to tailoring a resume to make it fit a job position better, you can also personalize your cover letter for different personal assistant jobs. 

Taking the time to tweak your personal assistant cover letter not only makes your application more unique but also shows your willingness to go the extra mile.

2. Include all necessary elements.

The elements of an executive personal assistant cover letter format do not vary much from other business letters. Therefore, you can start by learning the basics before writing a personal assistant cover letter.

The main difference between a cover letter for a personal assistant job lies in the content of the document. Here are the elements you should include in your personal assistant cover letter: 

  • Your name and contact details: The utmost needed details to include when writing a personal assistant cover letter are your name, address (city, state, and zip code),  phone number, and email address.
  • Date: The next thing to add according to the format of a cover letter for a personal assistant job is the date. Use a Month/Day/Year format.
  • The recipient’s name and title: Similar to your personal information, include the following recipient’s information when writing a personal assistant cover letter: Name, title, phone number, and email address.
  • The company’s name and address: You can mix it with the previous part, ensure to write the city, state, and zip code in the address. 
  • Greeting: You may use the following salutations in your cover letter for a personal assistant job: Dear Ms./Mrs./Mr. [the recipient’s last name]. If you do not know the recipient’s name, use “To whom it may concern.”
  • A short introduction: Use the first paragraph of your personal assistant cover letter to introduce yourself and reinstate your intent to apply for the position.
  • Body paragraphs: A vital part of an executive personal assistant cover letter is to connect your skills to the job requirements. You can separate different skills in different paragraphs for an easier read.  
  • Closing: End your personal assistant cover letter on a positive and grateful note. Try to include a call to action such as: “looking forward to hearing from you soon.”
  • Sign-offs: These are some sign-offs to use when writing a personal assistant cover letter: Sincerely, kind regards, with gratitude, all the best, etc. 

3. Highlight relevant skills and experience.

The main purpose of a personal assistant cover letter is to help you stand out from other candidates by giving a preview of why you are the right person for the job.

Use the body of a personal assistant cover letter to link your talent to the company’s needs. It shows that you are a match for the personal assistant job when your cover letter and highlights your strengths and qualifications that are sought-after by the employer.

4. Keep it concise.

Regardless of whom a personal assistant cover letter is for, the recipient is most likely quite busy. This is even more true when you are sending a cover letter for an executive personal assistant position to the CEO. Keep it short and direct. Writing an effective letter will strengthen your application. 

5. Proofread and ask for feedback. 

Being careful with grammar and writing a clear document is important when writing a cover letter for a personal assistant job. Ask your friends to double-check your document before sending it to the company. A fresh pair of eyes can make the difference between a rocky application and a remarkable personal assistant cover letter.

Personal Assistant Cover Letter Template

Here is a personal assistant cover letter template you can complete with your data if you are still feeling unsure of how to write a cover letter on your own after reading some personal assistant cover letter examples.


[Your full name]

[Address]
[City, State, Zip code]
[Phone number]
[Email address]


[Date]


[The recipient’s full name]

[The recipient’s title]
[The recipient’s company’s name]

[Address]
[City, State, Zip code]
[Phone number]
[Email address]


Dear Mr./Ms./Mrs. [The recipient’s last name],


I am honored to apply for the [Job position] you published in/on [where you saw the job offering]. Thanks to my [relevant skills], I am a perfect fit to fulfill your requirements [match at least one skill to a requirement from the job offering]

I have [number] years of experience in relevant positions. [Go over your previous responsibilities], which prepared me to take on any challenge. Moreover, [Mention major skills/accomplishments] that guarantee I can excel at your company.

Thank you for the opportunity and for taking the time to revise my application. Please, contact me if you need anything else from my part. I am eager to hear from you soon.


Respectfully yours,
[Your full name]

🔑 Key Takeaways

There is no unique way to write a perfect personal assistant cover letter. Consider the requirements and tailor your cover letter for the personal assistant job of your dreams.

Highlight your educational background and relevant soft skills if you are writing a personal assistant cover letter with no experience. On the other hand, focus on your experience and unique selling points if you are submitting an executive personal assistant cover letter. 

Go over different personal assistant cover letter examples to prepare for the challenge. That will help you feel more comfortable when your turn arrives. Good luck!

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--- Originally written by Roger Rene Ortega Figueroa ---

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