Project Coordinator Resume Writing Guide [+ Examples & Templates]

project coordinator resume example
Created by Cake

If you’re interested in the field of project management, being a project coordinator is a great way to get your foot in the door.

A project coordinator is a strong supporter of a project manager to ensure project success. Generally, project managers plan, delegate tasks, and oversee all aspects of a project to make sure it is done on time and within budget. Project coordinators may work under a project manager and be responsible for several tasks, including communicating with all project team members, scheduling meetings, developing meeting materials, and other administrative duties to keep the project on track.

To apply for a project coordinator, a well-designed project coordinator resume is the key to put you ahead of the line of candidates. A project coordinator resume should demonstrate your experiences and skills regarding cross-functional communication, time management, and problem-solving.

Be aware that there is no “one-size-fits-all” project coordinator resume. The requirements of project coordinators are different across different industries. An IT project coordinator resume will be different from an event project coordinator resume or marketing project coordinator resume. After reading the resume guidelines, one should research the company and industry of the job you’re applying for to optimize your project coordinator resume.

🔍  Fun Fact

Hiring managers and recruiters only take less than 20 seconds to review a resume. Hence, a tailored project coordinator resume is of importance in the job application. We prepared step-by-step project coordinator resume guidelines and project coordinator resume samples to help you attract the hiring manager’s attention in a split second.

How to write a resume for a project coordinator?

To write a successful project coordinator resume, you should follow the 6 steps below.

Step 1: Understand the differences between a CV and a resume.

Some recruiters may ask applicants to provide a project coordinator resume or a project coordinator CV during the job application process. Do you understand the differences between a project coordinator resume and a project coordinator CV?

CV is the abbreviation of the term “Curriculum Vitae,” meaning “course of life” in Latin. A project coordinator CV should include a comprehensive list of the applicant’s thorough professional background, including work experience, publications, and education background related to project coordination. On the other hand, a project coordinator resume gives an overview of the applicant’s work history and related experience, showing why the applicant could be a great fit for the opening position.

Step 2: Choose the right resume format.

In general, there are 4 basic types of project coordinator resumes for you to choose from.

Chronological format

  • Most commonly used one.
  • Starts by listing the applicant’s latest work experience or accomplishment, and everything is listed in reverse chronological order.
  • Recommended to job seekers with experienced and solid work history.

Functional format

  • Emphasizes on job seeker’s skills and experience, rather than the work history.
  • Suitable for job seekers with limited work experience. 

Combination format

  • A mix of chronological and functional resume format.
  • Skills and experience are listed first to showcase the applicant’s abilities, while the second section would be the applicant’s chronological work history. 
  • Helps job seekers in highlighting their strengths for the job they’re applying for, while still demonstrating their thorough experience to recruiters.

Targeted format

  • Refers to a customized format focusing on a specific job opening.
  • Some job seekers even create graphics in a targeted resume.
  • Requires extra time and effort to design and create, while it tends to make the applicant stand out from other competitors to attract recruiters’ attention.

Step 3: Look up resume templates & resume examples online as references.

Before writing the project coordinator resume, you are highly recommended to check project coordinator resume examples on websites like Cakeresume and Linkedin to know what a resume looks like and how others make their resumes stand out from competitors.

Step 4: Tailor your project coordinator resume for the job position. 

When writing a project coordinator resume, remember to put yourself in recruiter’s shoes. Research the company and job opening to see what the recruiter needs, then highlight the experience and skills that make you qualified for this job in the resume.

💡 Tips: Recruiters receive tons of applications every day, they can learn if you’re sending a tailor-made or a generic resume in seconds. So tailor your project coordinator resume to land your dream job!

Step 5: Craft a project coordinator cover letter.

When receiving an application, the project coordinator cover letter is the first to come into the recruiter’s sight. A good project coordinator cover letter tells the recruiter who you are, why you are the best fit for the position, and how you can add value to the company.

Step 6: Proofread.

Before sending out your project coordinator resume, take a rest to refresh your mind and have at least 2 rounds of proofreading. 

In the first round, check if there are spelling or grammatical errors in the project coordinator resume. After that, check the project coordinator resume format and layout. It’s also helpful to ask colleagues or friends to review your resume.

Online resume builders like Cake, provide service in building a professional project coordinator resume/CV.

What to put on a project coordinator resume?

A project coordinator resume should include 7 sections to fully introduce your background and professional skills to recruiters. 

1. Resume profile (Personal Information)

A profile section should be placed at the beginning of a resume and introduce who you are. Your project coordinator resume profile should include your full name, contact information (including Email address, address, and phone number), and professional title.

💡 Tips: You can add more personal information like links to the personal website, Cake, or Linkedin page in the project coordinator resume to stand out from the competition.

2. Resume headline

A resume headline for project coordinator refers to a brief line summarizing your resume. Remember to place it at the top of your resume, and use strong, eye-catching words to outline your biggest achievements or strengths.

Project Coordinator Resume Headline Examples:

  • An organized and self-motivated project coordinator with 2 years of experience
  • An efficient marketing project coordinator excels at budgeting and communication

3. Resume summary

A project coordinator resume summary means 2 to 3 sentences describing your most valuable experiences and skills. It’s highly recommended to read through the required skills and experience of the position you’re applying for to write an eye-catching resume summary.

Professional Summary for Project Coordinator Examples:

  • Planned and executed more than 10 marketing projects, reduced total logistics costs by 30% by researching vendor pricing and suggesting alternatives. 
  • Excels in communicating and managing the relationship with clients, boosted client retention rate by 25%.

4. Resume objective

A resume objective can be defined as the goal of your career. A career objective for project coordinator should be concise and specific, instead of being generic and lengthy.

Project Coordinator Resume Objective Examples:

  • Detail-oriented project coordinator seeking to join ABC Firm and exceed set goals.
  • Organized project coordinator who is well versed with communicating and working in a diverse team. Aim to utilize project planning and analytical skills to bring the best to XYZ Inc..

5. Skills

The skills section is an important part to help you successfully land a job. You could list your skills in a bullet list or  with expanded bullets. List down project coordinator skills for your resume, including soft and hard skills that are relevant to the requirements of the job you’re applying for. 

Project Coordinator Skill Resume Examples:

  • Soft Skills:
    Interpersonal skills, Time Management
  • Hard Skills:
    Budgeting, Vendor Management, Project Planning, Analytics Reports Generation

6. Work experience

It’s the most important part of a project coordinator resume. Remember to list down the name of companies, your previous positions, job duties, start date, and end date of each employment period, with a brief description of your accomplishments and skills to attract recruiters’ eyeballs.

7. Education

In this section, write down your college degree, majors, year of graduation, the school you have attended, and the honors and awards you have earned in your project coordinator resume. Your minors and GPA are optional content to be added to the resume.

💡 Tips: If you don’t have a college degree, you could replace it with online learning programs offered by MOOCs (Massive open online courses) or other online learning platforms.

8. Additional information

Additional information includes certifications, awards, references, hobbies, interests, or projects. Hobbies and interests should be highly connected to the position you’re applying for, and they’re only suggested for people who don’t have work experience or achievements to list in their project coordinator resume.

Tips for writing the best project coordinator resume

In the following content, we will provide 6 project coordinator resume tips for you. They are both useful and basic standards for project coordinator resume writing.

Tip 1: Customize the resume for the job.

Your resume is supposed  to help you stand out from other competitors, so it’s highly recommended to tailor and customize your project coordinator resume. Read through the job description and research the company’s value, service, competitors, and products. List down your relevant and eye-catching experiences on your project coordinator resume.

Tip 2: Use Keywords (from Job Description) in the resume.

To catch a recruiter’s attention shortly, it is important to use project coordinator resume keywords from the project coordinator job description. 

💡 The commonly-used keywords in project coordinator job descriptions to put on a resume include “project planning,” “teamwork skills,” “risk management,” “time management,” and “multitasking,” etc.

Tip 3: Quantify results in the resume.

Recruiters love achievers, use numbers like percentages, statistics, and rankings to prove your achievements in the project coordinator resume and draw recruiters’ attention. Try quantifying every project results you have!

Example: “Assisted Project manager in managing over $100,000 budget for 5 projects each.”

Tip 4: Choose an ATS-friendly resume format.

To create an ATS-friendly project coordinator resume, it is suggested to avoid images, charts, and infographics that may be unreadable for the ATS. Moreover, use a clean resume design with a clear structure.

Don’t choose a complex resume design that may confuse the ATS and recruiters who are accustomed to scanning a project coordinator resume shortly for important information.

Tip 5: Adopt resume action words (verbs).

Action words refer to words expressing an action. Use action words in your resume to highlight your work experience and accomplishments.

Use powerful action words (like “organized,” “planned,” “consolidated”) and avoid overusing the same action words in your project coordinator resume.

Tip 6: Tailor the resumes for different fields.

All industries have different requirements for their project coordinator applicants. Avoid a “one-size-fits-all” resume that looks vague, general, and unprofessional. Put industry experience in your project coordinator resume to advance your resume.

If you’re writing an IT project coordinator resume, it should focus on experience in IT operations. In contrast, if you are applying for a marketing project coordinator, your marketing project coordinator resume should be able to show your background in market research and marketing proposal.

How to write a cover letter for a project coordinator position?

After finishing the project coordinator resume, the next step is to craft your cover letter to distinguish you from other candidates. Below are 5 important parts to write in a project coordinator cover letter.

  • Contact details
    Contact details involve your full name, mobile number, email address, and address (optional). If you have a personal website, FB fan page, Cake, Medium, or LinkedIn, it’s recommended to put the links in your project coordinator cover letter.

  • Introduction
    A good beginning is halfway to success. Make a good first impression on the recruiters by greeting and telling them the job position you’re applying for in the first part of your project coordinator cover letter. 

  • Motivation
    Everything happens for a reason. Elaborate and explain the reason why you are applying for the job. It’s a valuable chance to show your understanding of this position, company, and industry in the project coordinator cover letter.

  • Qualification
    The focus of this part is to sell yourself. List down your work experiences and achievements related to the job requirements in the project coordinator cover letter. Remember to measure your performance with numbers and statistics, then elaborate on how your past experiences make you the best fit for the role.

  • Closing
    Moving to the last part of your project coordinator cover letter, you have 3 things to do: 
    1. Thank the hiring manager for reading your project coordinator cover letter. 
    2. Tell the hiring manager if you have attached any documents including the project coordinator resume, portfolio, or certificate to the email message.
    3. Proofread your project coordinator cover letter before sending it out!

💡 Tips: If you can’t find the recruiter or hiring manager’s name, you could write “Dear Hiring Manager” or “To Whom It May Concern” in the greeting sentence of a project coordinator cover letter.

Project Coordinator Resume Sample

Nana Mi | Experienced Project Coordinator

Email: [email protected]
Phone: (123)-456-789
Address: New York City, NY, 00926

Professional Summary

With more than 2 years of experience in project planning, budgeting, quality assurance, and testing. Highly passionate about troubleshooting and team working to get projects done on time and budget with high quality.

Work Experience

ABC Inc., New York City, NY
Marketing Project Cooperator 
Nov 2021 - Feb 2022 

  • Collaborated with IT engineers and built 5 landing pages for clients. 
  • Planned and executed market research for clients ranging from IT to the Fast Fashion industry.  
  • Managed customer and account data by inputting, reviewing, and updating information on 3 databases.

DEF Inc., New York City, NY
Marketing Project Cooperator
Apr 2022 - Nov 2022

  • Scheduled and led more than 50 meetings between departments.
  • Oversaw and reported project developments to PM using spreadsheet reports.
  • Assisted PM in managing 7 IT projects and all projects were done on time and under budget.


2017– 2021, Bachelor of Science: Business Administration 
Texas ABC University - Central Texas

GPA: 4/4 


Soft skills:

  • Leadership
  • Time Management
  • Troubleshooting
  • Interpersonal Skills
  • Positive Attitude

Hard skills:

  • Project Planning
  • Account Management
  • Budgeting
  • Cash Flow Analysis
  • Typing: 80 WPM
  • Quality Assurance
  • Software: Microsoft Office, Photoshop

--- Originally written by Naomi Lin ---


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