Receptionist Cover Letter Examples [+ What to Include & How to Write]

receptionist cover letter examples
Created by Cake

As a receptionist, you will be responsible for greeting, welcoming, and directing visitors appropriately with a helpful attitude. You also need to perform clerical tasks within an office setting to support daily operations such as making copies, distributing mail, and planning travel arrangements.

Some of the most common places to find receptionist jobs are hotels, real estate agencies, clinics, hospitals, or virtually any type of corporate organization.

If you’re looking to land a receptionist job, it’s important to prepare a strong receptionist cover letter and resume to fully showcase your skills. Read on to learn how to write a cover letter for a receptionist position and the best receptionist cover letter examples.

What to Include in a Receptionist Cover Letter

Just like any format letter, a job application letter for receptionists consists of the following elements: 

At the top of the application letter for receptionists, you should list the contact information of both the sender and receiver of the letter, including:

  • Name
  • Job title
  • Personal/Office address
  • Email
  • Phone number

Between the two sets of information, don’t forget to insert the date, which is necessary for a formal document like a receptionist cover letter.

💡 For emails, a clear subject line is important and can make a favorable impression, like this:

“[Your Name]_[Job title]”

2. Salutation

This is where you address the recipient to whom the receptionist cover letter is sent.

  • If you already know their name, simply write “Dear + [Name],”. 
  • If you only know the team or department, go for “Dear Hiring Manager,” or “Dear + [Name of Department],”.

⚠️ You might consider using “To Whom It May Concern”, but it is no longer advised to use this salutation as it is outdated and needlessly formal for today’s workplace.

Besides “Dear”, you can also use “Hi” and “Hello” in your receptionist cover letter salutation.

3. Body paragraph(s)

Here comes the most important part of a cover letter for receptionist jobs where you need to explain the following details: 

  • Why are you interested in this position? 
  • What makes you a qualified candidate for this role, in terms of educational background and professional experiences? 
  • What skills (both hard and soft skills) you’ve acquired can help you perform the job well? 
  • What value can you add to the organization? 
  • What are your short/long-term career goals?

Think about this as a pitching part to showcase your competencies and give you an advantage over other applicants. 

💡 Reminder: Make sure you provide additional information aside from what is already mentioned in your receptionist resume

4. Closing

In the last paragraph of your receptionist cover letter, you can restate your interest and motivation to apply for the role. Also, if you have other supporting documents like a recommendation letter and certificates, politely remind the employer to check them out.

Finally, insert a CTA (call-to-action) to kindly ask for a further discussion and express your gratitude for the employer's time and consideration.

These would be the best ways to end the cover letter for a receptionist role.

5. Sign off

Now, it’s time to sign your receptionist cover letter with a proper sign off such as: 

  • Sincerely, 
  • Best,
  • Kind regards,
  • With gratitude,
  • Respectfully,

The signature should be your official name as also shown in other documents for your job application. 

If you choose to submit your receptionist cover letter via email, include your contact information in the email signature and write it professionally.

Tips on How to Write a Receptionist Cover Letter

Now that you already know what to put in a cover letter for receptionist jobs. 

Check out the tips below if you're writing a receptionist cover letter with no experience. 

💡 Follow application instructions properly.

It’s important to read the job posting carefully, especially the application instructions. In some cases, you may be asked to submit an application letter for the receptionist position along with some other specific documents that are standard for the company you are applying for, or to send your email with a set subject line format. Make sure to not get these requirements wrong as it might lead to your whole application being rejected or mislocated by the hiring manager.

💡 Incorporate keywords from the job listing.

Besides your resume, a receptionist cover letter that is perfectly tailored to the specific position can show that you're the best fit. By doing so, you need to insert relevant keywords and phrases from the job description. This will allow the Applicant Tracking System (ATS) to screen you as a suitable candidate who possesses relevant qualifications that the job requires.

💡 Create an intriguing opening.

Writing a strong receptionist cover letter is well worth your time and effort because it grabs the hiring manager’s attention and encourages them to take a closer look at your application. In general, you don’t need to write it long but be concise and straight-to-the-point within 2 to 3 sentences. 

💡 Illustrate your qualifications with examples & proofs.

There’s no question that specific examples and numbers can help you get a leg up on the competition. It is because they can support your claims better, especially when you mention your achievements in the former roles. 

Check out 2 examples in a cover letter for vet receptionists below: 

✅ Good example:

    “In the last role, I was commended by both my supervisors and patients for my professionalism and friendly, helpful attitude.”

❌ Bad example:

    “Throughout my career, I’ve received many compliments from my supervisor and patients.”

💡 Avoid grammar & spelling errors.

Finally, there’s nothing more important than proofreading your receptionist cover letter. The thorough attention to detail is a key requirement of receptionist jobs. Therefore, such minor mistakes as typos and grammar errors might disqualify you.

Receptionist Cover Letter Samples

Below are the best receptionist cover letter examples for different roles that might just be what you are looking for. 

Example of short cover letter for receptionists

Jennifer Smith
Lolita, TX 77971
[email protected]

April 19, 2022

Jonathan Pullman
Podo Lab
270 India Creek Dr, Miami Beach, FL 33140

Dear Mr. Pullman,

My name is Jennifer Smith - a recent graduate from Salt Lake Community College. I was seeking an office receptionist position and came across your job posting on Cake. I’m confident that the ability to handle multiple duties and adapt to a new environment makes me a qualified candidate for this role.

The very first reason that makes me passionate about being a receptionist is I fancy interacting with different people and managing a variety of tasks. To me, this job is more than just answering phones, welcoming visitors, and doing data entry. I desire to provide the most helpful assistance to the guests and keep the office running smoothly. 

As a loyal customer of Podo Lab, I believe that I can become an exceptional employee - an office receptionist with a positive attitude, great professionalism, and strong communication skills.

Thank you for taking the time to review my application, and I would appreciate a chance to speak with you about how I can contribute to the company. 

Jennifer Smith

Medical receptionist cover letter example

Casey Chew
7 Everton Park, Singapore
[email protected]

December 30, 2021

Jeremy Lee
SNT Clinic
72 Bencoolen St, Singapore

Hi Mr. Lee,

I am writing to apply for the medical receptionist position as advertised on Facebook. My background in Customer Relationships Management and relevant experience in the previous role perfectly fit the advertised position's requirements. I would appreciate you giving serious consideration to my application for the medical receptionist position at SNT Clinic.

Previously, I worked as a medical receptionist at Primary Health Medical Group for 3,5 years. My day-to-day tasks include:

  • Greeting patients and guests, and directing them accordingly.
  • Providing the utmost service via phone and in person.
  • Scheduling and registering patients. 
  • Scanning and faxing patient information. 
  • Preparing lab paperwork.
  • Managing basic office equipment.

Experience has taught me excellent interpersonal and organizational skills as well as the capability of handling various tasks efficiently in a fast-paced environment. In 2019, I was awarded the prize for Outstanding Performance within the Admin team. 

I am positive that my commitment to the highest standards in customer service and accountability as a medical receptionist will be of the greatest benefit to SNT Clinic. Thank you for taking the time to look over my application. I hope to hear from you soon. 

With gratitude, 
Casey Chew

Sample cover letter for front desk receptionist

Karen Smith
Victoria, TX 77990

[email protected]

May 21, 2022

Jack Miser
IVY Corp
7512 Myles Standish Blvd. Taunton, MA 02780

Dear Jack,

Upon learning of the job posting for a Front Desk Receptionist at IVY Corp., I felt compelled to submit my cover letter and CV for your consideration. As a highly organized and enthusiastic professional with over 5 years of administrative support experience, I am prepared to contribute to the company goals in this role.

I’m capable of providing key office support and managing multi-line phone systems while welcoming, assisting clients in a timely manner. Highlights of my experience also include resolving client inquiries to scheduling appointments and implementing highly effective organizational processes. In the last role, I achieved a customer satisfaction score of 4.8/5 and effectively cut costs by 25%. 

My background and skills in front desk reception has prepared me to excel in this job. Hence, I'm confident that I will be a great asset to your Admin team. The opportunity to offer more insight into my qualifications would be greatly appreciated. 

Thank you for your time and consideration.

Karen Smith

Cover letter for dental receptionists

Ian Ponzo
1762 108th Ave SE, Renton, WA 98055
[email protected]

March 12, 2022

Dr. Claire Howard
Fullarch Dental Associates
210 91st PI S, Kent, WA 98031

Dear Dr. Howard,

I am submitting this cover letter to show my interest in applying for the dental receptionist position at Fullarch Dental Associates. I know that this job will allow me to continue building upon the administrative and reception skills that I have acquired over the past four years.

I earned an associate’s degree in office administration from Green River College. I can speak English, Spanish, and Portuguese fluently in a professional business environment. 

Through my hands-on experiences, I have gained extensive knowledge of managing the front desk and developed a diverse skill set to greet customers, receive calls, set up appointments, manage patient data, and generate dental records. Moreover, I am adept at maintaining a smooth, effective flow of the front office and assisting in the delivery of dental care services to patients promptly.

Please kindly review the attached resume that details my work history and qualifications, and let me know if you have any questions. It would be my pleasure to be presented with the opportunity to speak to you about the position and what I can contribute to your office.

Thank you and best regards,
Ian Ponzo

Hotel receptionist cover letter sample email

Subject: Moon Chen_Receptionist Position at Freehand Hotel

Dear Hiring Manager, 

I'm writing to apply for the receptionist position at Freehand Hotel, which I saw advertised on LinkedIn. I believe that my exceptional communication and problem-solving skills, as well as my relevant experience in the past, make me the right candidate for this role.

During 3 years of working as a receptionist in a wellness center, I’ve handled a variety of administrative tasks, including greeting visitors, answering phones, scheduling appointments, and sorting mail. I pride myself on keeping the daily operation at the center running smoothly and being patient, helpful, and friendly with visitors. When unexpected issues arised, I always tried to stay calm and leverage my problem-solving skills to resolve everything in a timely manner. 

I earned my Bachelor’s degree in Business Management from Texas A&M and can speak French fluently aside from English. 

I attached my resume for more details on my skills and work history. Please do not hesitate to contact me if you have any questions. I would appreciate a further discussion with you. 

Thank you for your time and consideration. I look forward to hearing from you. 

Moon Chen
[email protected]

Application letter for secretary receptionists

Keith Howard

195 Noel Rd, London W3 0JL
[email protected]

June 1, 2022

Adam Villafane
Michael Resource Center
Church Rd, London W3 8PP

Dear Mr. Adam, 

I was excited to find your recent posting for the secretary position at your office, and would like to take this opportunity to express my interest. With six years of working as an office front desk receptionist, I have confidence that I would be an ideal candidate for the role. 

I excel at phone etiquette and interpersonal communications, as well as dealing with a variety of administrative tasks at ease. I also know how to set the mood for a pleasant and productive interaction with clients and business associates with my superb communication skills and professional demeanor. I am an especially fast learner and active listener when it comes to new systems. 

You can rely on me as a self-motivated, responsible, and reliable employee from day to day. Please kindly take a look at the attached resume which contains a complete look at my experience, education, and skills relevant to this position. I look forward to hearing from you and discussing how I can contribute my skill set as a professional secretary to Michael Resource Center. 

Thank you sincerely for your consideration.

Kind regards, 
Keith Howard

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--- Originally written by May Luong ---

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