System Analyst Resume Examples: Templates & Samples [Skills, Objective, Summary]

system analyst resume example
Created by Cake

Before we delve into the ways of creating the perfect system analyst resume, here’s some key information you might want to know. 

🖋 What are the job duties and responsibilities of a system analyst?

  • inspecting currently existing IT systems in the company
  • communicating with users (collecting feedback on their user experience)
  • providing support in the design of new IT systems
  • teaming up with other IT staff to build new systems

🖋 What’s the difference between a system analyst and a business analyst?

Although the difference depends on the company and specific job titles, a  system analyst generally possesses more technical knowledge, whereas a business analyst is more knowledgeable in business and how to use technology to solve problems.

Now that you know the basics, let’s go through a step-by-step guide to creating your own professional system analyst resume!

Step 1: Pick the best layout for your system analyst resume.

🖋 Q1: How long should a resume be?

A: A resume is usually only one page. You can make it two pages if you have a lot of relevant work experience to share. Otherwise, keep your system analyst CV concise. 

🖋 Q2: What is the best font to use in a resume? 

It’s important to use a font that is legible for the hiring manager so they don’t have a hard time reading your information. Here is a list of fonts you can consider using in your system analyst resume:

  • Aharoni
  • Century Gothic 
  • Arial
  • Calibri
  • Georgia
  • Helvetica 
  • Times New Roman

For font size, keep your body text between 10-12 pt, so you can fit all the necessary information in one page. It’s recommended that your headings be around 14-16 pt. 

🖋 Q3: What is the standard margin for a resume?

The standard margin for any resume is usually 1 inch on all 4 sides. It’s okay to reduce the margins if you need more space, but don’t make them smaller than half an inch (0.5 inch). If the margins on your system analyst resume are too small, your resume might seem a bit overwhelming. 

🖋 Q4: What should the line spacing be between each line in a resume?

The recommended line spacing on your system analyst CV is around 1.0 or 1.15. However, if you don't have much information to share, feel free to adjust the line spacing accordingly. 

🖋 Q5: What format should a resume be in, Word or PDF?

It’s highly recommended to send your system analyst resume in PDF format to avoid the layout of your resume looking jumbled on different versions of Microsoft Word. Only send your resume in Word format if the hiring manager specifically asks you to.

Step 2: Choose the right format for your system analyst resume.

It’s important to choose the right resume format for your system analyst resume, so that you can efficiently demonstrate your skills, experience, and background to your potential employer. Here’s a brief introduction of the 3 most commonly used resume formats, along with the pros and cons of using them to apply for a system analyst job. 

1. Chronological resume format

This is a resume format that is most commonly used, also referred to as the “reverse chronological format”. The employment history and accomplishments are listed from the most recent to the oldest.


  • It is preferred by most employers.
  • It is ATS-friendly (easily scanned by ATS, Applicant Tracking System).


  • Any gaps in your career might seem a bit obvious. 
  • If you do not have steady progress in your career, it might raise questions from your potential employer.

2. Functional resume format

This resume format focuses on the skills of the candidate, rather than the history of employment. It fits for those who have had some gaps in their careers, or those who don’t have enough relevant work experience.


  • It hides gaps in your work history.
  • It is suitable for career changers.


  • Recruiters might notice there’s something you don’t want to share with them. 
  • It is not suitable for candidates who lack relevant skills listed on the system analyst job description.

3. Combination resume format 

The combination resume format is the chronological format and functional format combined together. The hybrid/combination resume format showcases the job applicant’s numerous qualifications along with their work history. 


  • It showcases your outstanding employment history, as well as your key qualifications.
  • It is suitable for candidates with a long employment history or career changers with excellent performance at previous jobs. 


  • It could be a bit lengthy compared to the chronological format or functional format.
  • Repeating the same information may be tedious to the HR. 

Step 3: Start with contact information and basic personal details.

✅ You should include these:

  • Full Name
  • Email Address
  • Phone Number
  • Address (optional)
  • LinkedIn URL (optional)
  • Personal Website (optional)

❌ You should not include these:

  • Date of Birth
  • Sexual Orientation
  • Religion/Beliefs
  • Marital Status
  • Expected/Current Salary

Step 4: Create an intriguing system analyst resume headline.

A resume headline, also known as a resume title, is a brief phrase that sums up your qualifications for this job. It’s recommended to write an impressive system analyst resume headline, so that your hiring manager can see that you’re capable of handling this job.

It’s important because an eye-catching resume title will help them decide if they should continue reading your resume.

3 tips for writing a good system analyst resume headline:

1. Highlight your most impressive and relevant accomplishments. 

2. Quantify your achievements.

3. Include the years of experience you have.

Examples of system analyst resume headlines:

  • Qualified system analyst with 7+ years of experience inspecting IT systems.  
  • Professional system analyst with over 5+ years of experience delivering the best technical solutions to customers.  
  • Efficient system analyst with 8+ years of experience in building IT systems.

Step 5: Craft a professional system analyst resume summary.

A resume summary, or a summary statement, is a short paragraph that lists some of your most important qualifications that you want the hiring manager to notice.

Writing a concise summary statement will give your potential employer a brief overview of your resume, so it’s essential that you write it well.

3 crucial elements for writing a good system analyst resume summary:

1. Start with an adjective that highlights your professional ability. 

2. Put emphasis on your relevant work experience. 

3. Keep it short and simple. 

What’s the difference between a resume summary and a career objective?

  • A resume summary showcases your qualifications to your potential employer, helping them understand how you can add value to the company by joining them. 
  • A career objective is usually no more than one or two-sentence long, and it describes what kind of job you are seeking and what you would like to achieve. 

If you are a fresh graduate creating an entry level system analyst resume, it's recommended to use a career objective to let the recruiter know that they can trust you to fulfill the responsibilities listed on the system analyst job description, despite not having as much relevant work experience.

If you have been working for many years, then it's best to provide your professional background by writing a clear and concise system analyst resume summary. 

Examples of system analyst resume summaries:

  • Trained system analyst with 3+ years of experience improving user experience, adept at working with other IT staff to ensure a 20% increase in customer satisfaction.
  • Competent system analyst with 4 years of experience, eager to take part in the production of IT systems at ABC corporations.
  • Skillful system analyst with 8 years of experience, eager to take on the role of a senior level system analyst at PJM Company to improve the overall efficiency of the IT system.

Step 6: Include skills and abilities relevant to the job.

The next step is to write skills and abilities that are relevant to this job. It’s important to list both technical and non-technical skills on your system analyst resume, so that the HR has a clear idea of what you’re capable of. 

There are 4 common formats you can use to list your system analyst resume skills. 

1. Bullet lists

The “bullet lists” format is simple: list your skills in bullet points. If you happen to be a fresher looking for your first job, it’s recommended to use this format to list your relevant skills on the resume for an entry-level system analyst job. 

2. Expanded bullet lists

This format is basically an extension of the bullet lists format, and it can offer more information about your skills to your potential employer. However, do keep in mind that this format might take up more space on your system analyst CV, so remember to only list around 3-5 relevant skills. 

3. Integrated with work experience

If you’re someone who has work experience, consider using this format to highlight the skills you’ve mastered in your past jobs. If you don’t have work experience, you can also mention your skills gained from past academic achievements or extracurricular activities in the education section of your system analyst resume. 

4. Categorized skills section

We suggest using the “categorized skills section” format for jobs that require a wide variety of skills. However, don’t forget to keep it concise, so it takes up less space on your resume for a system analyst job. 

Example of system analyst resume skills. :

System analyst resume hard skills:

  • Technical writing
  • Performance evaluation
  • Solution development
  • Product management
  • Budget administration
  • Microsoft Office 
  • Google Suite
  • Java
  • Html
  • SQL
  • MySQL Workbench
  • Software Engineering Master Certification (SEMC)
  • Certified Network Computer Technician (CNCT)

System analyst resume soft skills: 

  • Interpersonal skills
  • Teamwork
  • Communication
  • Negotiation skills
  • Active listening
  • Time management
  • Detail-oriented
  • Problem-solving
  • Critical thinking
  • Creativity
  • Adaptability 
  • Flexibility 
  • Initiative 
  • Decision making

No matter if you're a seasoned professional or a fresher, you can create a powerful system analyst resume using Cake. Download free system analyst resume PDF and get the dream job with ease!

Step 7: Highlight your best experience and accomplishments.

5 essential elements of the “work experience” section for your system analyst resume:

  • The name and location of the company you worked for
  • Job title
  • Dates of employment
  • Main responsibilities
  • Quantifiable achievements

3 tips when writing your “work experience & accomplishments” section:

  • Tailor to the job.
  • Add quantifiable results.
  • Use action verbs.

System analyst resume work experience example:

System Analyst
LTM Systems
June 2016 – March 2020

  • Adjusted IT systems according to customer feedbacks to ensure a 99% error-free user experience.
  • Analyzed and designed over 10+ technical manuals and received 90% positive feedback from users.

System Analyst
PJM Corporations
September 2013 – February 2016

  • Teamed up with other IT developers to ensure the technical compatibility of systems.
  • Efficiently developed solutions for over 10+ existing IT systems.

Step 8: List educational qualifications and background.

5 essential elements to be put in the “education” section:

  • The name and location of your school
  • Year of graduation
  • Major(s) and/or minor(s)
  • GPA (if above 3.7/4.0)
  • Academic achievements

Where should I put my education section on a system analyst resume

  • If you’re a fresh graduate, put it near the top of your resume, right after your system analyst resume objective or system analyst resume summary. 
  • If you’re someone who has been working for many years, consider putting it at the bottom of your resume, after your work experience. 

1. High school education

If your highest level of education is high school, list the name of the high school you attended, the location of it, and the years you studied there. 

Consider mentioning one or two major accomplishments, such as being the class president or the founder of a club. Keep in mind that your high school education can be omitted if you have a higher education degree.


ABC High School, CA
2015 - 2019

2. Education in progress

If you’re still in school, be honest and make sure to mention that in your system analyst CV. Consider writing down the year you are expected to graduate, following the example below.


BS in Computer Science in Progress
ABC College, NYC 
Expected to graduate in 2021 

3. Incomplete education

If you did not finish your degree, don’t lie about it. Instead, try following the example below, so that the recruiter will understand that you’ve still gained a lot of knowledge despite not completing your education. 


ABC University, AZ
2016 - 2017

Completed 65 credits towards a BS in Computer Science, with a specialization in information systems.

Step 9: Add an extra section to highlight personal traits.

Here are 5 types of additional information you can provide that might help your system analyst resume stand out from other candidates. 

1. Hobbies and interests

If you have hobbies or interests related to system analyst jobs, it’s great to let the employer know that you’re passionate about excelling in this particular field on the resume. 

Example: Web development 

2. Volunteer work

Listing past volunteer work experience can highlight your compassionate personality, which is a bonus trait that recruiters look for in a potential candidate. 

Example: Volunteer web designer at ABC animal shelter, 2020

3. Certifications and awards

If you have any certifications or awards related to your job, be sure to include them in your system analyst resume, so that there is actual proof of your professional qualifications as a skilled system analyst. 

Example: PCPP (Certified Professional in Python), 2019

4. Projects

Are there any system analysis-related projects that you’ve done in the past? Don’t forget to include them on your system analyst CV!

Example: Created a website that helps local homeless shelters find volunteers.

5. References

If any of your past instructors or employers can put in a good word or two for you, consider adding them as references on your system analyst resume as a bonus!


Yasmin Charles
Senior IT analyst | XYZ Company, CA

[email protected]

Yasmin was my direct supervisor when I worked at XYZ Company as an intern from 2019-2020.

Step 10: Craft a convincing system analyst cover letter.

Now that you’ve created a professional system analyst CV, consider writing a system analyst cover letter to go along with your resume. This serves as a greeting to your potential employer, letting them know that you are eager to take on the job. 

Here are 5 essential elements of a system analyst cover letter. 

1. Contact details

Start your system analyst cover letter by including your contact details, so that the hiring manager can contact you if they are interested in inviting you to an interview. 

5 essential types of information you should include in your contact details. 

  • Full Name
  • Phone Number
  • Email Address
  • Home Address (City & District)
  • Social Media or Personal Websites (e.g. LinkedIn, Cake, Medium, etc.)

2. Introduction

After including your contact details, the next step is to let the recruiter learn more about your expertise as a system analyst by mentioning your outstanding relevant work experience in the industry. 

3. Motivation (Intention to apply)

This section is quite similar to your system analyst resume objective. If you’re having trouble writing this part, think about the following question: "Why do I want to apply for this specific job opening?"

4. Qualification

Further prove that you are the ideal candidate for this job by listing your professional qualifications that are relevant to this position. You can refer to your own system analyst resume summary, but be sure to paraphrase to avoid repetitive content. 

5. Closing

Last but not least, politely state that you look forward to a reply from them! Don’t forget to thank the HR for reading your system analyst cover letter; they’ll definitely appreciate the kind words!

System analyst resume sample

Alex Smith

Qualified system analyst with 8+ years of experience implementing new functions into the IT systems at PAC Corporations.

[email protected]
Los Angeles, California (USA)

Resume summary

Professional system analyst with 8+ years of experience, dedicated to providing top quality user experience for customers, previously worked at ABC Company and delivered more than 20+ technical solutions.


Hard skills

  • Product management
  • Budget administration
  • Risk mitigation planning
  • Designing frameworks
  • Resolving technical issues

Soft skills

  • Problem solving skills
  • Critical thinking ability
  • Communication skills
  • Teambuilding
  • Time management

Work experience 

System Analyst
Park & Johnson Corporations
Sep 2016 - Jun 2021

  • Led an in-depth analysis of network security to ensure the functionality of IT systems.
  • Reviewed budget plans for 10+ IT systems in the company.

System Analyst
AJK Company
Mar 2012 - Aug 2016

  • Teamed up with management to train 30+ new IT staff members.
  • Resolved 30+ technical issues.
  • Achieved 90% customer satisfaction. 

🔑 Key Takeaways:

In this article, Cake guides you through a step-by-step process of creating a customized system analyst CV, from picking the most suitable system analyst resume format to writing a professional system analyst resume summary. 

Keep in mind that when you’re creating your own professional resume, it’s absolutely okay to rely on online resume builders to help you find a suitable system analyst CV format or system analyst CV template! This is especially important for those of you who are looking for your first job. 

--- Originally written by Celine Chien ---

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