Virtual Assistant Resume: Examples & Writing Guide

virtual assistant resume sample
Created by Cake

Virtual assistants are generally independent contractors who provide assistance to clients remotely. They mostly perform administrative tasks but may also get involved in other functions of a business such as marketing, accounting, design, etc. 

Due to the increasing demand for this job, you might want to build a professional virtual assistant resume and land this job. Check out this article to learn how to write a virtual assistant resume.

How to write a great baker resume?

Step 1: Write an eye-catching headline for your virtual assistant resume.

Firstly, a catchy resume headline can quickly tell hiring managers who you are as a job applicant by highlighting your skills, experience, and achievements. When well-written, it can make you and your virtual assistant resume stand out.

Examples of virtual assistant resume headlines:
  • For an entry-level virtual assistant resume:
    Energetic and proactive virtual assistant with 2 years of experience working in website content management, record-keeping, and event scheduling. 
  • For a professional virtual assistant resume:
    Detail-oriented and enthusiastic professional with 5+ years of experience in providing comprehensive support to senior directors. 

Step 2: Craft a professional virtual assistant resume summary.

A simple yet incredibly effective way to make your resume stand out is crafting a professional virtual assistant profile summary. It is placed at the beginning of the resume, consists of two sentences, and briefly represents your experience and outstanding skills.

Check out 3 examples below to learn how to polish a well-written virtual assistant profile summary:
  • Maintain a high level of integrity, supported by a flawless record of securing confidentiality. Adapt rapidly to changing situations, flexible about working hours, and experienced in running personal errands for executives.
  • Strive in fast-paced and virtual environments following established procedures and practices to exceed all customer expectations. Experienced in providing top-level client support, solving problems, and maintaining relationships to ensure customer satisfaction and loyalty.
  • Take the initiative to handle the day-to-day work without the need for supervision. Current IVAA and GAVA member. Uploaded and edited content for 5 websites with more than 80k monthly visitors each in 2020.

Step 3: Include skills for virtual assistant resume.

The skills section in a resume plays a very important role in leaving a great first impression and landing a job interview. Remember to include appropriate skills for your virtual assistant resume.

Here are 3 simple tips:

  1. List all professional skills you possess.
  2. Then select only those related to the virtual assistant job.
  3. Refine keywords from the job descriptions and requirements.
Take a look at the list below to see some of the virtual assistant skills for resume that you can include:
  • Hard skills: Microsoft Office, Outlook, typing, data entry, database management, etc.
  • Soft skills: Communication, office management, time management, reporting skills, problem-solving.

📝 Find a complete list of skills for 16+ different roles and professions! 

Step 4: Tailor your virtual assistant resume to the specific role.

Instead of writing a generic virtual assistant resume, you should craft it based on the position you are targeting.

For instance, a virtual assistant resume with no experience is different from a virtual assistant resume for beginners or for an associate virtual assistant. This way you can further differentiate yourself from other candidates by demonstrating your professionalism.

Step 5: Proofread your virtual assistant resume.

Lastly, don't rush to submit your virtual assistant resume without checking the grammar and vocabulary carefully. Error-free writing can show hiring managers that you are highly detail-oriented, meticulous, and professional.

What is the best resume format for a virtual assistant?

Four common types of resume format

  • Chronological resume format: The most basic format in which information is listed in a reverse chronological order.
  • Functional resume format: Commonly used for a skill-based resume that highlights the candidate’s skills, qualifications, and accomplishments. 
  • Hybrid/Combinational resume format: A combination version of the two previous formats. It first presents skills and experience, while listing employment history in a reverse chronological order. 
  • Targeted resume format: Highly-tailored for a specific position or company to show that you are the best fit for the particular opening.  

Based on that...

  • A chronological or targeted virtual assistant resume format can be favorable for those with urgent employment needs such as fresh graduates or virtual assistants with no experience.
  • Meanwhile, if you are aiming for a position requiring considerable experience, a hybrid/combinational format would be a good choice for your virtual assistant resume to express yourself better to recruiters, for example, a professional virtual assistant or executive/personal assistant. 

How to make a virtual assistant resume template?

Struggling with making a virtual assistant resume template on your own? 
No need to panic! These two easy yet effective ways will do your part! 

1️⃣   Microsoft Word

  1. Refer to virtual assistant resume templates online and collect your favorite components, including layout, sections, and formats.
  2. List necessary information: Personal Contact, Work Experience, Education, Skills/Qualifications.
  3. Adopt an ATS-friendly virtual assistant resume format and utilize bullet points. 
  4. Make sure the font size is easy-to-read and the layout is consistent.
  5. Best fonts to use: Times New Roman, Helvetica, Cambria, Calibri, and Arial

2️⃣   Online Resume Builder

If you may find it annoying and confusing to create your virtual assistant resume template with Microsoft Word, head over to Cake which provides plenty of templates for various roles/professions. Simply add, remove, and edit to make your professional virtual assistant resume highly unique.

Top 10 virtual assistant resume Dos and Don'ts

In addition to the fundamental elements of writing a professional resume for virtual assistant, take note of the following dos and don'ts that either benefit or do damage to your virtual assistant resume.

✅  Dos:

  • Tailor your virtual assistant resume and only include information related to the role.
  • Quantify results and accomplishments to express yourself better through the contributions you made, not just listing what you were assigned to do.
  • Optimize the resume for ATS by covering all must-have sections, using keywords from the job description, and saving your virtual assistant resume file as a PDF. 
  • Adopt a simple virtual assistant resume format with a clean design and a clear hierarchy.
  • Utilize action/power verbs in your virtual assistant resume to demonstrate your skills and expertise that qualify you for the job.

🚫  Don’ts:

  • Mix up a resume with a CV.
    Though virtual assistant resumes and CVs are both job application documents, they are different in terms of length, purpose, content, and design.
    📚 Read about the differences between a CV and a resume ➡ What Is the Difference Between CV and Resume?
  • Adopt an old-style resume objective statement.
    Meaning that you are not responsive to modern industry terms. Instead, polish a catchy resume objective for virtual assistant with clear goals and sincerity.
  • Disclose confidential information about previous employers.
    Which can expose you to a lawsuit and be considered unprofessional conduct. Former job salary, business strategies, and private affairs are the things that you absolutely need to drop-kick from your virtual assistant resume. 
  • Include unnecessary personal details.
    You don't need to include needless personal details in your virtual assistant resume that might lead to discrimination, for example, height/weight, race, religion, ethnicity, political affiliation, etc. 
  • Send the resume as a Word doc.
    Here are some drawbacks of a Word file:
    ❌  Error opening for reading.
    ❌  Format changes depending on the Word version.
    ❌  Your resume can be rewritten and copied for other purposes. 

Virtual Assistant Resume Sample

Kaylee Hudson | Seasoned Virtual Assistant

[email protected]


Virtual assistant with 4+ years of experience with proven organizational, communication, editing, and event planning skills. Looking to fulfill the role of a virtual assistant and maintain exceptional internal and external communication.

Work Experience

Virtual Assistant
 The Admin Center |

Sep. 2018 - Sep. 2020

  • Maintained client communication over phone and email with a high response rate of 98% and a CSAT (Customer Satisfaction Score) of 83%.
  • Multitasked between client phone calls, arranging appointments, and planning work schedules for executives. 
  • Created and updated the companies' spreadsheets with a 100% accuracy rate.

Administrative Assistant
 Profit Factory | Mesa, AZ

Feb. 2015 - Dec. 2017 

  • Managed company’s social media accounts (Facebook, Youtube, Twitter, and LinkedIn), maintaining a fast response time within 1 hour.
  • Assisted in client support with over 15 clients in the Southwest U.S.
  • Created and edited PowerPoint presentations for the department heads. 
  • Arranged daily meetings for executives.


Virtual Personal Assistance Technical Certificate - CCC


  • Hard skills: 
    • Calendar management
    • Microsoft Office
    • Social media platforms
    • Outlook
    • Wordpress & CMS management
  • Soft Skills:
    • Interpersonal skills
    • Communication
    • Collaboration
    • Solution-oriented
    • Flexibility


  • MCCOMBS School of Business | University of Texas
    BBA in General Management 
    2010 - 2014 

--- Originally written by May Luong --- 

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