Accounts Assistant (Debtors Clerk)  •  Builders World Kasane

February 2021 - Present

-Maintain debtors age analysis at 45 days or less make contact with clients and follow up until payment is received.
-Allocate payments.
-Customer liaison on all levels attend to debtors queries, request for documentation, etc.
-Banking
-Process new credit applications and opening new accounts once approved.
-Ensure that monthly Statements are sent out by the 2nd of the following month.
-Prepare debit order collection and submit to Manager four full working days before expected release on Business Banking.
-Ensure that notes are captured on customer ledger every time contact is made.
-Submit daily schedule on expected collections.
-Prepare monthly Excel summary for select debtors. To be sent to debtors by 2nd of the following month.
-Ensure that credit requests have been authorized and then process by the 25th of each month.
-Assist with audit preparation and supplying support documentation as requested by auditor.
-Keep all documents filed, as per filing system.
-Entering of accounts in Sage Accpac system.

-Preparing daily sales summary report

-Preparing monthly management reports.

Accounts Clerk•  Motumise Attorneys

September 2019 - January 2021

-Prompt receipting and depositing of cash/cheques,
-Maintenance of Cashbook and Journal Entries,
-Preparation of salaries and wages,
-Preparation of monthly Income and Expenditure reports including monthly budgets,
-Maintenance of Petty Cash,
-Preparation of Financial Statements,
Preparation of fee notes/invoices,
-Establishment implementation of Credit Control Systems,
-Compiling VAT, Withholding Tax and Income Tax Returns and ensuring that same are prepared and lodged timeously,
-Procurement of office supplies,
-Capturing data in Pastel
-Supervision of staff beneath position
-Preparation of Debtors and Debts Collection report (Fridays Weekly Reports)
-Preparation of Statements of Accounts for Debtors
-Drafting letters of demand to debtors unwilling to pay

Debt Collection officer
-Keep track of assigned accounts to negotiate debts
-Calculating capital interests from judgments and computing total sums due by clients debtors
-Plan course of action to recover outstanding payments
-Locate and contact debtors to inquire of their payment status
-Liaising/ negotiate with clients debtors on payment plans
-Negotiate payoff deadlines
-Handle questions and complaints
-Investigate and resolve discrepancies
-Update account status and database regularly
-Alert the Attorney of debtors unwilling or unable to pay (Fridays weekly reports)
-Drafting letters of demand and handing them to the Attorney for corrections.
-Drafting agreement plans for corrections to the Attorney.

Receptionist/PA

I substituted the Receptionist sometimes and did the following duties;

-Operating the switchboard; attending to answering calls and attending to clients
-Organizing and coordinating meetings, conferences and travel arrangements
-Handling incoming and outgoing mail, correspondence and other material
-Arranging and confirming appointments
-Management of the Partners diary in an efficient and proactive manner