A Guide to Business Write-offs

As a business owner, understanding and evaluating your eligible deductions, commonly

referred to as business write-offs, is essential for minimizing taxable income and optimizing your

tax strategy. By identifying and leveraging available deductions, you can lower your tax liability

and keep more money in your pocket to reinvest in your business. Here’s a comprehensive

guide to business write-offs to help you navigate the complex landscape of tax deductions.

Qualified Business Expenses

The first step in utilizing deductions is identifying qualified business expenses that are

necessary and ordinary in the course of conducting your business. Common deductible

expenses include:

● Operating Expenses: These include rent, utilities, office supplies, and maintenance costs necessary for running your business.

● Employee Compensation: Wages, salaries, bonuses, and employee benefits such as health insurance and retirement contributions are generally deductible.

● Professional Services: Fees paid to attorneys, accountants, consultants, and other professional service providers are deductible business expenses.

● Travel and Meals: Business-related travel expenses, including transportation, lodging, and meals, are deductible. However, there are specific rules and limitations regarding meal deductions.

● Marketing and Advertising: Costs associated with advertising, marketing campaigns, website development, and promotional activities are deductible.

● Equipment and Supplies: Expenses for purchasing or leasing equipment, machinery, furniture, and other business assets are deductible, either in full or through depreciation over time.

Home Office Deduction

If you operate a business from your home, you may be eligible for the home office deduction.

This deduction allows you to deduct expenses associated with the business use of your home,

such as a portion of your rent or mortgage interest, utilities, insurance, and property taxes. To

qualify, you must meet specific criteria regarding the exclusive and regular use of a designated

area of your home for business purposes.

Vehicle Expenses

If you use a vehicle for business purposes, you can deduct related expenses such as mileage,

fuel, maintenance, and depreciation. You can choose between using the standard mileage rate

or deducting actual expenses, depending on which method provides a greater deduction.

Proper record-keeping is essential to substantiate business use and mileage.

Health Insurance Premiums

Self-employed individuals may be eligible to deduct health insurance premiums paid for

themselves, their spouses, and dependents. This deduction is taken on the individual’s tax

return and can include premiums for medical, dental, and long-term care insurance.

Retirement Contributions

Contributions to qualified retirement plans, such as SEP-IRAs, SIMPLE IRAs, or solo 401(k)

plans, are deductible business expenses. These contributions not only lower taxable income but

also help you save for retirement.

Tax Preparation and Filing Fees

Fees paid to tax professionals or software used for tax preparation and filing are deductible

business expenses.

Education and Training

Costs associated with continuing education, training programs, seminars, and professional

development related to your business may be deductible.

Bad Debts and Losses

If you experience bad debts or losses related to your business, you may be able to deduct them

as business expenses.

Depreciation and Amortization

For certain business assets, such as equipment, machinery, and property, you can deduct

depreciation or amortization expenses over time to recover the cost of the asset.

Start-up Expenses

Expenses incurred before the start of your business, such as market research, advertising, and

organizational costs, may be deductible as start-up expenses. These deductions are subject to

specific limitations and requirements.

DISCLOSURE

Investment advisory services offered through Queen B Advisors, LLC, a Registered Investment

Advisor, which does business as (d/b/a) Texas Financial Advisory. Insurance products, tax

preparation services, and estate planning services are offered through Texas Insurance

Advisory, Texas Tax Advisory, and Texas Estate Advisory, respectively, all of which also do

business as Texas Financial Advisory. Insurance products, tax preparation, and estate planning

are offered separate from investment advisory services. Neither Queen B Advisors nor Texas

Financial Advisory offer tax or legal advice.

IRS Circular: ​​Pursuant to requirements imposed by the Internal Revenue Service, any tax advice contained in this communication (including any attachments) is not intended to be used, and cannot be used, for purposes of avoiding penalties imposed under the United States Internal Revenue Code or promoting, marketing or recommending to another person any tax-related matter.  Please contact us if you wish to have formal written advice on this matter.