October 2015 - Present

PERSONAL ASSISTANT/OFFICE MANAGER

ORICA INTERNATIONAL PTE LTD

▪ Responsible for providing executive support to 4 Vice Presidents, ensuring smooth office operations while managing an office receptionist and cleaner.

▪ Managed office renovation projects by coordinating closely with management and contractors, ensuring the timely delivery of projects in support of the company’s expansion plans.

▪ Responsible for consolidating the company’s survey data for management review, while providing logistical and communications support to the HR Business Partner.

▪ Responsible for onboarding new hires, liaising with hiring managers on laptop requisitions for new hires, conducting induction, desk allocation and issuance of access cards.

▪ Planned and organized learning luncheons for approximately 30 staff, and other events such as monthly birthday celebrations, workshops, and townhalls to engage employees.

▪ Planned 9 voluntary work with non-profit organizations that involved 100 staff volunteers.

Achievements
▪ In charge of the company’s rewards program as a Human Resource Coordinator, developing a prepaid Mastercard with the Marketing team that employees can use internationally as a reward.

▪ Organized 2 Polycom video conferencing systems in Singapore, coordinating with contractors and the IT team in Melbourne, improving regional collaboration, which led to cost savings.

January 2013 - September 2015

PROCUREMENT & OFFICE MANAGER

BIBBY OFFSHORE SINGAPORE PTE LTD

▪ Monitored and controlled non-project overhead costs such as office supplies, travel bookings, mobile plans and building maintenance, ensuring that expenses are kept within budget.

▪ Regularly arranged for supplier audits, reviewing and updating their performance periodically with the Quality, Health, Safety, and Environment (QHSE) team.

▪ Coordinated the consolidation of invoices, while monitoring staff expense claims and petty cash.

▪ In charge of onboarding for new employees: setting up work desks, issuing staff access cards, applying for new mobile phones, ensuring a proper and smooth onboarding process.

▪ Worked closely with the IT team and external IT consultants to ensure timely resolution of IT issues.

▪ Responsible for administering flight bookings, accommodation, dispatch services, and meetings.

▪ Updated general and building insurance policies for both employees and contractors.

January 2012 - December 2012

OFFICE MANAGER

SAVVY CREATIVE RECRUITMENT

▪ Liaised closely with property agents to set up the Singapore office, overseeing office renovations and office equipment purchases, ensuring that the office was secured and ready to be used.

▪ Developed a database training manual to help employees navigate through the company’s database, guiding them to efficiently search for resumes of suitable candidates.

▪ In charge of maintenance of the company website and job advertisement posting, ensuring that the information on those platforms are regularly updated.

▪ Organized networking events for over 70 clients and existing candidates who are interested in the design industry, creating opportunities to network and conduct client-candidate research.

▪ Responsible for administering various administrative duties, such as invoicing, submission of payroll, CPF and tax forms (IR8A/IR21), petty cash expenses, employee expense tracking, as well as maintenance of pantry and office supplies.

April 2008 - December 2011

SENIOR OFFICE ADMINISTRATOR

HAYS SPECIALIST RECRUITMENT

▪ Led a team of 4 general administrators to manage administrative duties, such as petty cash, invoices, pantry supplies, office renovation, office relocation, company events, and travel arrangements.

▪ In charge of orientation and onboarding for new hires by arranging training, setting up new desks, and preparing office essentials such as laptops and access cards.

▪ Managed payroll for company staff by ensuring timely submission of CPF and tax forms (IR8A/IR21).

▪ Prepared employment contracts, employment pass applications, and the maintenance of staff P-Files, adhering to employment laws and practices.

▪ Coordinated with various polytechnics on internship programs while assisting in ad-hoc recruitment.

▪ Responsible for preparing regular reports and insights for Management and the HR Manager.