Special Assistant (特助) to Senior Executive-HTC02087

Key Responsibilities:

• Understand and anticipate the executive's needs, ensuring they are met efficiently and promptly.

• Prepare reports, presentations, and briefs with a high level of accuracy and creativity.

• Maintain a poised and competent demeanor in social settings to represent the executive professionally.

• Accompany the executive to meetings and events, ensuring they are well-prepared and informed.

• Manage diaries and organize meetings and appointments, often controlling access to the executive.

• Book and arrange travel, transport, and accommodation for both domestic and international business trips.

• Act as the first point of contact for the executive, handling correspondence and phone calls.

• Handle confidential documents and maintain discretion at all times.

Qualifications:

• Excellent command of the English language and strong interpersonal skills.

• A degree in History, Art, Philosophy, Anthropology, Archaeology, or a related field is a plus.

• Proven experience as an Executive Assistant or similar role for 4+ years.

• Experience with international travel and cultural exposure.

• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.

• Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.

• Flexibility to travel extensively and at short notice.

Preferred Skills:

• Additional languages are a plus.

• Strong IT skills, proficiency in Microsoft Office, and familiarity with virtual meeting tools.

• Ability to handle complex and rapidly changing schedules.