. Preparing the fixed asset register & calculating the Net Book value of all assets by department. . Keeping the track of all the companies fixed assets & reconciling with ERP system on monthly basis. . Keeping the record, the whole disposal of fixed assets. . Supervising the day to day operations of the administrative department and staff members. . Maintain records, including inventory, personnel, orders, supplies, and maintenance documentation request Information. . Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained. . Provide support to resolve any problems faced by the administration team. . Handled the entire gamut of operations entailing to Fleet Management which includes managing a fleet of Sedan, Trucks, Pickups, Buses, Vans & Forklifts kingdom wise. . Accountable for fleet maintenance program, fuel control, driver file compliance & vendor relationship management. . Analyzed and identified operating improvements through teamwork and effective coaching. . Conceptualized and implemented a comprehensive Driver/Fleet Safety Program. . Communicated fleet lease orders, managed fleet budget, established and maintained long term . Monitoring of vehicles from the day of dispatch to destination of delivery and return to base. . Utilized Fleet Management System FMS to maintain fuel invoices and maintenance expenses. . Tracked the status of each operating vehicle to ensure efficient, low cost and easy reference to the history of the vehicle. . Took immediate action in case of vehicle breakdown mechanical failure, accidents etc. . Reviewed monthly invoices of all leased vehicles and recorded them by matching FMS . Maintained records of all credit notes and accident reports. . Updated all vehicles records on the vehicle manually sheet which includes the below information : Vehicle details such as manufacturers and model license numbers, Insurance, leasing companies' details, driver information etc.

. Create departmental and fleet expense and capital budgets, to submit to the management. . Track performance versus forecast on a monthly & annual basis. . Analyzed & determine what vehicles to purchase/lease, and how they are to be equipped. . Create/update fleet policy and procedures, to include vehicle assignment, personal use, replacement policy, accident reporting process, and other procedures. . Manage or perform regular lease vs. purchase analysis in concert with corporate finance/treasury departments. . Determines chargeability of all accidents, and executes company fleet policy when action is required. . Report fleet expense performance regularly to management, including an annual report when submitting the coming year's budget. . Manage, assign, and track use of pool vehicles as required. . Keep track of owned vehicles registration cards insurances. . Handling daily basis swapping vehicles with updating authorization in traffic police portal of technician, installers and drivers etc. . Handling monthly vehicles rent invoices of leasing companies and update in ERP system. Administration Tasks : . Oversee daily duties of employees to ensure that quality standards are being met and proper procedures are being followed. . Prepare and manage reports, manuals, correspondence and other documents using a database or word processing. . Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses. . Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained. . Handling of over ly utility bills. . Arrange flights for company employees. . Handling monthly invoices of travel agencies and submit to finance dept. with details. . Review records and reports relevant to payroll, production and other workplace activities for monitoring employee activities and evaluating performance.

. Prepare rental and return documents precisely. . Qualify customers through company rental requirement guidelines, availability and cost of vehicles. . Check rental parameters with customer to guarantee understanding rates and service charges. . Attend calls to support customers promptly and effectively. . Resolve customer service issues effectively. . Support service requests on documentation, delegation and completion. . Conduct administrative tasks on renting. . Checking mileage and inspecting for damage when vehicles are returned.