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kharisma pangestu
Executive Assistant to CEO
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kharisma pangestu

Executive Assistant to CEO
I am a Bachelor of Science graduated, majored International Relations. I have total 7 years working experiences doing Secretarial & Administrative Assistant. I was working as a Executive Assistant to CEO for FinTech Company after finishing contract as Project Secretary & Doc. Controller at E&C Korean Company site office located. I also have Administrative Assistant background on my previous job at EPCI Company. I believe that I have skill which is needed. I technically have administrative support skill professional valued for multitasking strengths, organizational abilities and, advanced of MS Office. I also strong management skills, loyal and resourceful professional known, strong time management skill.
PT IndoAlliz Perkasa Sukses
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Universitas Prof. Dr. Moestopo
Jakarta, Daerah Khusus Ibukota Jakarta, Indonesia

Professional Background

  • Current status
  • Profession
  • Fields
  • Work experience
    4-6 years relevant
  • Management
  • Skills
    Microsoft Office
    Google Drive
    Microsoft outlook
    Schedule Management
  • Languages
  • Highest level of education

Job search preferences

  • Desired job type
    Interested in working remotely
  • Desired positions
    Administrative Assistant
  • Desired work locations
  • Freelance

Work Experience

Executive Assistant to CEO

Apr 2019 - Jul 2019
4 mos
Jakarta, Indonesia
1. Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks 2. Managing an active calendar of appointment 3. Completing expense reports 4. Composing and preparing correspondence 5. Arranging complex and detailed travel plans, itineraries and agendas 6. Compiling documents for meeting 7. Communicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally 8. Maintains confidential files and contact information 9. Coordinates meetings, conferences, and committees both on and off site to support the CEO's agenda

Project Secretary (to Korean Expatriate)

Oct 2015 - Apr 2019
3 yrs 7 mos
Jakarta, Indonesia
1. Assist the Expatriate personal thing (KITAS, residence, and family needed) 2. Maintained digital and physical filing systems. 3. Actioned instructions to complete administrative tasks within deadlines. 4. Collated and organized business documents within orderly systems, 5. Organized travel arrangements on behalf of colleagues, including booking hotels, transport and restaurants. 6. Organized meeting calendar, spaces and equipment for presentations. 7. Scanned and photocopied documents for office team members. 8. Sorted and distributed business mail for office staff 9. Updated shared calendars with accurate meeting and event information. 10. Take Minutes of Meeting 11. Kept stationery and office supplies well stocked to meet operational need. 12. Liaised with clients, suppliers to take messages and directed to the staff concerned. 13. Managed document control duties to reduce errors and maintain accurate records
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Administrative Assistant

PT Timas Suplindo
Jul 2012 - Sep 2015
3 yrs 3 mos
Jakarta, Indonesia
1. Take minutes of meeting 2. Performed administrative tasks, document management and report development for inter-departmental use. 3. Handled client correspondence and internal communications in professional manner. 4. Organized and stored digital and hardcopy files 5. Updated client correspondence files and noted additions in file index. 6. Received, sorted and directed incoming mail to maintain good communication channels. 7. Helped less experienced staff manage daily assignments. 8. Organized meeting by reserving venues, meals, documents, communicating schedules and coordinating setup 9. Managed document control duties to reduce errors and maintain accurate records. 10. Organized business travel and accommodation, communicating booking information to relevant staff. 11. Coordinated communications between various departments to schedule meetings and keep company informed on critical matters.

Client relation

PT ARC Teknologi
Nov 2011 - Apr 2012
6 mos
1. Resolved client concerns quickly and professionally, improving retention ratings through first-class customer care. 2. Independently addressed and managed client complaints, using excellent problem-solving techniques to resolve issues appropriately. 3. Successfully built and maintained long-lasting client relationships through proactive communication and dealing with all matters efficiently. 4. Kept client records accurate and up-to-date within CRM systems, enabling clear, accessible communication pathways.


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Bachelor of Science (BS)
International Relations
2007 - 2011
3/4 GPA
Activities and societies
Himpunan Mahasiswa Jurusan Hubungan Internasional pada tahun 2008