South Jakarta, South Jakarta City, Jakarta, Indonesia
• Building good relationships with various external parties such as local government, vendors, and other relevant parties.
• Meeting the operational needs of the company, including providing office supplies (ATK), maintaining photocopier machines, air conditioning, and handling complaints related to facilities and infrastructure.
• Conducting cost analysis for the maintenance of all facilities and supporting activities, and managing various internal company documents such as permits.
• Managing and supervising the activities of division staff such as security, office boys, receptionists, and other related matters.
• Managing the warehouse and office facilities, including places of worship, toilets, meeting rooms, storage rooms, parking allocation, security, etc.
• Maintaining and repairing security system devices such as access control and CCTV.
• Managing and creating identity cards for new employees and registering them for access control.
• Creating budget plans for routine office needs and developing inspection procedures for facility maintenance.
• Recording all office inventory assets in the system and labeling asset numbers for each office inventory asset, whether IT or non-IT.
• Recording in the system every addition, sale, disposal, and mutation of office inventory assets, and preparing asset and office expense reports.
• Ensuring the presence of office assets through stock opname by reconciling data from the system, accounting data, and physical assets.
• Ensuring that all office inventory assets are covered by insurance, including applying for insurance policies.
• Managing storage for both IT and non-IT assets, including designing storage mechanisms, managing storage locations, and ensuring the security of storage locations in accordance with company policies.
• Submitting and ensuring that asset disposal, asset destruction, and asset mutations meet the requirements and approval of management.