-Prompt receipting and depositing of cash/cheques,
-Maintenance of Cashbook and Journal Entries,
-Preparation of salaries and wages,
-Preparation of monthly Income and Expenditure reports including monthly budgets,
-Maintenance of Petty Cash,
-Preparation of Financial Statements,
Preparation of fee notes/invoices,
-Establishment implementation of Credit Control Systems,
-Compiling VAT, Withholding Tax and Income Tax Returns and ensuring that same are prepared and lodged timeously,
-Procurement of office supplies,
-Capturing data in Pastel
-Supervision of staff beneath position
-Preparation of Debtors and Debts Collection report (Fridays Weekly Reports)
-Preparation of Statements of Accounts for Debtors
-Drafting letters of demand to debtors unwilling to pay
Debt Collection officer
-Keep track of assigned accounts to negotiate debts
-Calculating capital interests from judgments and computing total sums due by clients debtors
-Plan course of action to recover outstanding payments
-Locate and contact debtors to inquire of their payment status
-Liaising/ negotiate with clients debtors on payment plans
-Negotiate payoff deadlines
-Handle questions and complaints
-Investigate and resolve discrepancies
-Update account status and database regularly
-Alert the Attorney of debtors unwilling or unable to pay (Fridays weekly reports)
-Drafting letters of demand and handing them to the Attorney for corrections.
-Drafting agreement plans for corrections to the Attorney.
Receptionist/PA
I substituted the Receptionist sometimes and did the following duties;
-Operating the switchboard; attending to answering calls and attending to clients
-Organizing and coordinating meetings, conferences and travel arrangements
-Handling incoming and outgoing mail, correspondence and other material
-Arranging and confirming appointments
-Management of the Partners diary in an efficient and proactive manner