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Definition of Reputation Credits
盧映宇 Joanne Lu
學習整合能力強，跨領域的學習經歷使我能由不同領域切入、分析問題，更全面的找出原因與解決方式。
負責計畫相關之人事規劃、專案管理以及經費監控，做事細心嚴謹且抗壓性強，善於團隊合作亦具備獨立作業能力。反應快速，具備豐富危機處理經驗。
行政秘書、專案管理、人力資源管理
(+886)937-987-909
學歷
國立清華大學社會學研究所，2014 年 9 月 - 2017 年12 月
國立台灣大學財務金融學系，2008 年 9 月 - 2013 年 6 月
工作經歷
國立清華大學 工工系專任研究助理，2018 年 1 月 - 至今
- 研究計畫相關
- 計畫、單位之申請與進度報告撰寫，並監控關鍵績效指標是否達成預期：協助成立三個研究中心做為轄下研究團隊與政府部門之交流平台。負責媒合團隊專長與廠商需求、統籌與發表研究成果、轉達主管交辦事項並輔導團隊達成年度績效指標。
- 經費編列、設備採購、系統報支核銷以及控管執行率：同時控管近十個研究計畫經費，總金額達4,500萬元。負責按照各計畫需求編列預算，與廠商接洽採購事宜，並核銷相關支出與分配經費使計畫執行率皆能達標。
- 辦理國際產學合作與交流：主辦2場國際研討會、3場成果發表會以及數十場演講，亦與許多廠商協辦類似活動，對場地申請、國內外講者邀約、行程安排與接待、相關學校單位與企業間的聯繫協調、活動宣傳等流程皆有經驗。此外，亦協助研究中心與捷克、德國、加拿大廠商申請共同研究計畫，另外也與越南數間大學及企業接觸，共同舉辦研討會以及規劃成立研究中心。
- 將計畫成果發表至新聞、報章雜誌等媒體以及申請適合獎項，成功提升主管與團隊知名度：目前已成功申請6個重要獎項(主管個人3個、研究團隊3個)，亦撰寫研究成果之新聞稿，天下雜誌、Digitimes、商業週刊等媒體皆有相關報導。此外，另協助主管編排校閱書籍，該書榮獲2020年經濟部金書獎以及科技部最具影響力研究專書。
- 人事規劃
- 人事資料維護：管理研究團隊之個人資料、薪酬福利、勞工保險等人事業務，包含12名專任助理與35名兼任助理。
- 人才招募與教育訓練：協助開通多元徵才管道，並聯繫面試、報到等行政事宜；主辦3場教育訓練，參加人數皆超過50人，主要負責行程、場地、交通、經費等規劃，亦對訓練內容與方式提供建議。
- 專案人力配置與工作分派：按照成員專長與專案內容給予主管人力配置建議，視狀況調整工作量並監督專案進度。在職期間處理超過10個以上專案之人力調配事宜。
- 績效考核：定期評估成員表現並呈報主管，給予適時的獎勵或提醒，不僅使人員流動率逐年降低，產學合作計畫也多能如期交付並得到廠商信賴。
- 統籌行政工作
- 管理主管行事曆：協調主管行程，會前與對方確認會議時間地點、交通、費用、出席人員等細節，會後與對方溝通主管想法，並協助追蹤決議事項與相關經費核銷。
- 擬定組織行政制度，將內部流程標準化以提升效率：定時將通訊錄、合作廠商等資訊歸檔，並將差勤、報帳、報到離職等行政流程進行標準化與電子化；疫情期間協助主管擬定居家工作規範，建立輪班制度 ，並設計表單以利工作銜接。
- 工作事項聯繫溝通：協助對外與廠商以及對內單位同仁間之聯繫，亦作為主管與同事間之溝通橋樑。
- 其他交辦事項
- 主管理念推廣：於學校成立1學程、2在職專班以及1學分班等多元管道以推廣智慧製造與AI產業實踐，負責招生廣宣、課程規劃以及行政事務溝通聯繫等事宜。
- 辦公室裝潢：協助三間辦公室進行空間重新規劃與裝潢。
- 財團法人基金會申請與管理：撰寫申請所需文件與經手成立流程，負責對外、對內事務之聯繫溝通。此外，亦主導組織參與的所有活動，包含事前工作計畫擬定、事後活動紀錄以及經費編列與核銷等。
國立清華大學 社會所兼任助理，2017 年 1 月 - 2017年 12 月
- 行政事務協助：如田野規劃、專刊編修、系友聯繫與活動籌備等。
- 研究計畫之資料蒐集、田野訪談、策略分析、報告撰寫。
社團經歷
大學與研究所皆參加排球校隊，多次代表學校參加大專聯賽、梅竹賽與國際交流等。
長時間身處球隊，使我非常了解團隊合作的重要。能以組織規範與群體利益作為優先考量，並與成員們相處融洽，善用溝通解決問題。
主辦活動
- 研討會
- 講座
- 國際參訪
- 計畫交流會
- 研究中心團隊成果發表會
主辦活動
- 團隊尾牙
- 廠商餐敘
- 教育訓練
- 節日活動
- 人才培訓課程
技能
Windows文書處理
證照
自傳
您好，我是映宇。
現職負責秘書行政業務，另外亦有人力資源管理、專案管理、採購等相關經驗。
我的學習整合能力強，具備跨領域的學習經驗，能由不同領域視角分析問題，更全面的找出問題原因與解決方式。在職期間亦積極學習工作領域知識，並嘗試以自身所學為基礎應用至工作中。目前工作主要為安排主管行事曆、研究團隊人事管理、控管近十個計畫的人力分配與經費支用、撰寫計畫報告並監控各關鍵績效指標，另外亦協助活動籌辦、文章排版校閱、專案廠商聯繫等事務；研究團隊包含12名專任研究助理與近35名兼任研究助理，經手計畫總金額接近$4,500萬元，並具備與數十家廠商接洽經驗；任內將成員差勤、薪資等流程進行標準化與電子化以提升研究室之行政效率，疫情期間亦協助擬定居家工作相關規範與配套措施。另外，協助主管設立三個研究中心與一個財團法人基金會，對外舉辦國際研討會、國內講座、成果發表會等數十場，對內亦主辦尾牙、節日活動、員工旅遊業務，對於事物之規劃、承辦相關經驗豐富。因團隊內行政人員較少，個人規劃執行能力強。以單位設立為例，從撰寫申請文件、處理成立流程、相關人員溝通聯繫等事前準備，到活動承辦、會議紀錄以及經費核銷等事務皆有獨立作業經驗。此外，活動規劃過程中須滿足廠商與主管之即時要求，也培養出足夠的抗壓性、溝通能力與危機處理經驗；除了行政作業外，也具備專案協作經驗，負責接洽廠商與協調廠商團隊間的意見分歧。會與團隊共同釐清問題核心，降低資訊不對稱造成的誤解。接著，就事情輕重緩急進行工作與資源分配，與團隊主管、成員討論出適合解決方案，再與外部單位整合意見以達成最迅速、有效之溝通。
長期位於主管身邊，需頻繁接待貴賓訪客，使我更加明白謹言慎行與應對進退的重要，並注重細節，以細心的態度協助溝通。因主管非常忙碌，判斷行程輕重緩急與安排方式非常重要，在職期間學習到許多事情的判斷依據，並能夠周延思考以節省時間並保持效率。另外，主管必須在有限時間內聽取資訊或暫下決定，因此亦累積許多資料分析、簡報與決策經驗。
上述個人特質與相關經驗累積使我在現職中表現出色，同時在工作中更能磨礪、精進相關技巧。感謝您耐心閱讀，若 貴公司對我的資歷有興趣，希望能有面試的機會，謝謝您。
Joanne Lu
With strong learning and integration ability, my cross-disciplinary learning experience enables me to analyze problems from different fields and identify the causes and solutions in a more comprehensive manner.
Being responsible for project-related personnel planning, project management and fund monitoring. I'm meticulous and stress-resistant, having a quick response and rich experience in crisis management.
Administrative secretary, project management, human resource management
(+886)937-987-909
Education
Master, Department of Sociology, National Tsing Hua University，Sep, 2014 - Dec, 2017
Bachelor, Department of Finance, National Taiwan University，Sep, 2008 - Jun, 2013
Work Experience
Research Assistant, Department of Industrial Engineering and Engineering Management, NTHU，Jan, 2018 - now
- Research Plans
- Applying research plans, writing progress reports, and monitoring key performance indicators: assist in the establishment of three research centers as a platform for communication between research teams and government departments. Responsible for matching team expertise with vendor needs, coordinating and presenting research results, relaying issues assigned by supervisors, and coaching teams to meet annual performance targets.
- Managing funding distributions and reimbursements to meet the execution rate: in charge of nearly ten research projects with a total amount of $45 million. Being responsible for budgeting each project, negotiating with vendors for procurement, writing off related expenditures and allocating funds so that projects' execution rate can be achieved.
- Organizing International Industry-Academia Co-operations and exchanges: had hosted 2 international conferences, 3 presentations and dozens of lectures, thus having experience in venue application, speakers invitation, travel arrangement and reception, event promotion, liaison and coordination between related units etc. In addition, assisted the research center in applying for joint research projects with Czech, German, and Canadian companies, and also contacted several universities and companies in Vietnam to organize seminars and plan the establishment of research centers collectively.
- Applying research results to the press, newspapers, magazines and related awards, which raised the visibility successfully: has applied for 6 important awards (3 for the supervisor and 3 for the research team), and written press releases which have been reported in the media such as CommonWealth Magazine, Digitimes, and Business Weekly etc. In addition, assisted the supervisor in editing and proofreading a book that won "the Golden Book Award" of the Ministry of Economic Affairs and "the Most Influential Research Book" of the Ministry of Science and Technology.
- Human Resources Plannings
- Personnel Data Maintenance: manage the personnel affairs of the research team such as personal information, compensation, benefits, and labor insurance, including 12 full-time assistants and 35 part-time assistants.
- New employee orientation and education training: open up multiple recruitment channels and liaise with interviews, registration and other administrative matters; Had organized 3 educational training sessions with over 50 participants, mainly responsible for planning the itinerary, venues, transportation, funding and etc., and also give advice on the training content and methods.
- Plans and projects' staffing allocation and job assignment: provide staffing recommendations to supervisors according to their expertise and project contents, adjust workload as appropriate and monitor project progress. Had dealt with at least 10 projects human resource distribution during employment.
- Performance review and evaluation: evaluate the performance of employees and report to the supervisor regularly, and provide timely incentives or reminders according to conditions. As a result, the turnover rate has been reduced year after year, and most of projects have been delivered on schedule and trusted by the vendors.
- Administrative works
- Manage supervisor's schedule: confirm each details before the meeting, like time, place, transportation, expenses, attendees and etc., then help communicate and track the following.
- Frame team administrative rules and standardize internal processes to improve efficiency: file the information required for work regularly, standardize and electronize administrative processes such as attendance, reimbursement, registration and leaving; help supervisors draw up regulations for Work From Home during the epidemic, establish the shift system and corresponding forms to facilitate work connection.
- External and internal communication: help external communication with vendors and internal colleagues, and also serve as a bridge between supervisors and colleagues.
- Other Assignments
- Supervisor's concept promotion: has set up 1 program, 2 in-service classes and 1 credit class in school, aiming at promoting smart manufacturing and AI industry practices. Being responsible for curriculum planning, promotion, enrollment and related administrative communications.
- Office space planning and decoration: help redesign and redecoration of three offices.
- Application and management of the Foundation: prepare necessary documents for application and handle the establishment process.Being responsible for external and internal communication, the preparation of pre-work plans, post-activity records and funding reimbursement etc..
- Department events involvements: like filed work scheduling, sharing session preparation, alumni contact, publications layout and proofreading
- Helping project related works, including information gathering, field interview, strategies analysis, reports writing and etc.
Activities
Had participated in volleyball teams in both college and graduate school, and been the representative in many tournaments and international competitions.
Joining in groups for a long time has made me understand the importance of teamwork. I am able to prioritize the organization's rules and the interests of the group, get along well with the members, and use communication to solve problems.
Skills
Software
Certification
Autobiography
Thanks for your attention, I'm Ying Yu.
My job title is secretary now, mainly responsible for administrative affairs, and also has relevant experience in human resource management, project management and purchasing.
I'm good at learning and integrating, and have cross-disciplinary learning experience, so I can analyze problems from different perspectives and identify the causes and solutions in a more comprehensive way. During my employment, I learn about the work filed actively and try to apply my knowledge to my work. Currently, I'm responsible for scheduling supervisor's calendar, managing personnel work of the research team, controlling the staffing allocation and funding of nearly 10 projects, writing project reports and monitoring key performance indicators, as well as helping event organization, article layout and proofreading, and project contact. Had assisted the supervisor in establishing three research centers and a consortium foundation, organizing dozens of international seminars, lectures and presentations externally, as well as year-end parties, festivals, and employee travels internally, thus has extensive experience in planning and hosting events. Because only a few administrative staffs in our team, I have strong planning and execution ability. Take the establishment of a unit as an example, I can do it myself from the preparation of application, establishment process and communication with related personnel, to event hosting, meeting records and fund reimbursements. To meet the requirements of vendors and supervisors during the process, I cultivate sufficient stress tolerance, communication skills and crisis management experience; Besides administrative work, I also has experience in project collaboration, being responsible for contacting vendors and coordinating different opinions between vendors and our team. I work with the team to clarify the core of the problem and reduce the misunderstanding by information asymmetry. Then, I'll prioritize the resource and discuss with team members to come up with suitable solutions, finally consolidate opinions with external units to achieve the most rapid and effective communication.
Working beside the supervisor for a long time, I had to receive VIP visitors frequently, which made me understand the importance of being discreet to details and dealing with the situation carefully. Because my supervisor is very busy, it's very important to prioritize and organize schedules properly. During employment, I have learned how to make judgments and think carefully to save time and maintain efficiency. In addition, the supervisor has to catch information or make tentative decisions in a limited time, so I accumulated a lot of experience in data analysis, presentation and decision making.
Those personal characteristics and experience mentioned above have enabled me to perform well in my current position and to sharpen and refine my skills in the workplace. I would appreciate your time in reviewing my resume and welcome an opportunity to meet with you for an interview, please contact me if there is any additional information you require, thank you.
盧映宇 Joanne Lu
學習整合能力強，跨領域的學習經歷使我能由不同領域切入、分析問題，更全面的找出原因與解決方式。
負責計畫相關之人事規劃、專案管理以及經費監控，做事細心嚴謹且抗壓性強，善於團隊合作亦具備獨立作業能力。反應快速，具備豐富危機處理經驗。
行政秘書、專案管理、人力資源管理
(+886)937-987-909
學歷
國立清華大學社會學研究所，2014 年 9 月 - 2017 年12 月
國立台灣大學財務金融學系，2008 年 9 月 - 2013 年 6 月
工作經歷
國立清華大學 工工系專任研究助理，2018 年 1 月 - 至今
- 研究計畫相關
- 計畫、單位之申請與進度報告撰寫，並監控關鍵績效指標是否達成預期：協助成立三個研究中心做為轄下研究團隊與政府部門之交流平台。負責媒合團隊專長與廠商需求、統籌與發表研究成果、轉達主管交辦事項並輔導團隊達成年度績效指標。
- 經費編列、設備採購、系統報支核銷以及控管執行率：同時控管近十個研究計畫經費，總金額達4,500萬元。負責按照各計畫需求編列預算，與廠商接洽採購事宜，並核銷相關支出與分配經費使計畫執行率皆能達標。
- 辦理國際產學合作與交流：主辦2場國際研討會、3場成果發表會以及數十場演講，亦與許多廠商協辦類似活動，對場地申請、國內外講者邀約、行程安排與接待、相關學校單位與企業間的聯繫協調、活動宣傳等流程皆有經驗。此外，亦協助研究中心與捷克、德國、加拿大廠商申請共同研究計畫，另外也與越南數間大學及企業接觸，共同舉辦研討會以及規劃成立研究中心。
- 將計畫成果發表至新聞、報章雜誌等媒體以及申請適合獎項，成功提升主管與團隊知名度：目前已成功申請6個重要獎項(主管個人3個、研究團隊3個)，亦撰寫研究成果之新聞稿，天下雜誌、Digitimes、商業週刊等媒體皆有相關報導。此外，另協助主管編排校閱書籍，該書榮獲2020年經濟部金書獎以及科技部最具影響力研究專書。
- 人事規劃
- 人事資料維護：管理研究團隊之個人資料、薪酬福利、勞工保險等人事業務，包含12名專任助理與35名兼任助理。
- 人才招募與教育訓練：協助開通多元徵才管道，並聯繫面試、報到等行政事宜；主辦3場教育訓練，參加人數皆超過50人，主要負責行程、場地、交通、經費等規劃，亦對訓練內容與方式提供建議。
- 專案人力配置與工作分派：按照成員專長與專案內容給予主管人力配置建議，視狀況調整工作量並監督專案進度。在職期間處理超過10個以上專案之人力調配事宜。
- 績效考核：定期評估成員表現並呈報主管，給予適時的獎勵或提醒，不僅使人員流動率逐年降低，產學合作計畫也多能如期交付並得到廠商信賴。
- 統籌行政工作
- 管理主管行事曆：協調主管行程，會前與對方確認會議時間地點、交通、費用、出席人員等細節，會後與對方溝通主管想法，並協助追蹤決議事項與相關經費核銷。
- 擬定組織行政制度，將內部流程標準化以提升效率：定時將通訊錄、合作廠商等資訊歸檔，並將差勤、報帳、報到離職等行政流程進行標準化與電子化；疫情期間協助主管擬定居家工作規範，建立輪班制度 ，並設計表單以利工作銜接。
- 工作事項聯繫溝通：協助對外與廠商以及對內單位同仁間之聯繫，亦作為主管與同事間之溝通橋樑。
- 其他交辦事項
- 主管理念推廣：於學校成立1學程、2在職專班以及1學分班等多元管道以推廣智慧製造與AI產業實踐，負責招生廣宣、課程規劃以及行政事務溝通聯繫等事宜。
- 辦公室裝潢：協助三間辦公室進行空間重新規劃與裝潢。
- 財團法人基金會申請與管理：撰寫申請所需文件與經手成立流程，負責對外、對內事務之聯繫溝通。此外，亦主導組織參與的所有活動，包含事前工作計畫擬定、事後活動紀錄以及經費編列與核銷等。
國立清華大學 社會所兼任助理，2017 年 1 月 - 2017年 12 月
- 行政事務協助：如田野規劃、專刊編修、系友聯繫與活動籌備等。
- 研究計畫之資料蒐集、田野訪談、策略分析、報告撰寫。
社團經歷
大學與研究所皆參加排球校隊，多次代表學校參加大專聯賽、梅竹賽與國際交流等。
長時間身處球隊，使我非常了解團隊合作的重要。能以組織規範與群體利益作為優先考量，並與成員們相處融洽，善用溝通解決問題。
主辦活動
- 研討會
- 講座
- 國際參訪
- 計畫交流會
- 研究中心團隊成果發表會
主辦活動
- 團隊尾牙
- 廠商餐敘
- 教育訓練
- 節日活動
- 人才培訓課程
技能
Windows文書處理
證照
自傳
您好，我是映宇。
現職負責秘書行政業務，另外亦有人力資源管理、專案管理、採購等相關經驗。
我的學習整合能力強，具備跨領域的學習經驗，能由不同領域視角分析問題，更全面的找出問題原因與解決方式。在職期間亦積極學習工作領域知識，並嘗試以自身所學為基礎應用至工作中。目前工作主要為安排主管行事曆、研究團隊人事管理、控管近十個計畫的人力分配與經費支用、撰寫計畫報告並監控各關鍵績效指標，另外亦協助活動籌辦、文章排版校閱、專案廠商聯繫等事務；研究團隊包含12名專任研究助理與近35名兼任研究助理，經手計畫總金額接近$4,500萬元，並具備與數十家廠商接洽經驗；任內將成員差勤、薪資等流程進行標準化與電子化以提升研究室之行政效率，疫情期間亦協助擬定居家工作相關規範與配套措施。另外，協助主管設立三個研究中心與一個財團法人基金會，對外舉辦國際研討會、國內講座、成果發表會等數十場，對內亦主辦尾牙、節日活動、員工旅遊業務，對於事物之規劃、承辦相關經驗豐富。因團隊內行政人員較少，個人規劃執行能力強。以單位設立為例，從撰寫申請文件、處理成立流程、相關人員溝通聯繫等事前準備，到活動承辦、會議紀錄以及經費核銷等事務皆有獨立作業經驗。此外，活動規劃過程中須滿足廠商與主管之即時要求，也培養出足夠的抗壓性、溝通能力與危機處理經驗；除了行政作業外，也具備專案協作經驗，負責接洽廠商與協調廠商團隊間的意見分歧。會與團隊共同釐清問題核心，降低資訊不對稱造成的誤解。接著，就事情輕重緩急進行工作與資源分配，與團隊主管、成員討論出適合解決方案，再與外部單位整合意見以達成最迅速、有效之溝通。
長期位於主管身邊，需頻繁接待貴賓訪客，使我更加明白謹言慎行與應對進退的重要，並注重細節，以細心的態度協助溝通。因主管非常忙碌，判斷行程輕重緩急與安排方式非常重要，在職期間學習到許多事情的判斷依據，並能夠周延思考以節省時間並保持效率。另外，主管必須在有限時間內聽取資訊或暫下決定，因此亦累積許多資料分析、簡報與決策經驗。
上述個人特質與相關經驗累積使我在現職中表現出色，同時在工作中更能磨礪、精進相關技巧。感謝您耐心閱讀，若 貴公司對我的資歷有興趣，希望能有面試的機會，謝謝您。
Joanne Lu
With strong learning and integration ability, my cross-disciplinary learning experience enables me to analyze problems from different fields and identify the causes and solutions in a more comprehensive manner.
Being responsible for project-related personnel planning, project management and fund monitoring. I'm meticulous and stress-resistant, having a quick response and rich experience in crisis management.
Administrative secretary, project management, human resource management
(+886)937-987-909
Education
Master, Department of Sociology, National Tsing Hua University，Sep, 2014 - Dec, 2017
Bachelor, Department of Finance, National Taiwan University，Sep, 2008 - Jun, 2013
Work Experience
Research Assistant, Department of Industrial Engineering and Engineering Management, NTHU，Jan, 2018 - now
- Research Plans
- Applying research plans, writing progress reports, and monitoring key performance indicators: assist in the establishment of three research centers as a platform for communication between research teams and government departments. Responsible for matching team expertise with vendor needs, coordinating and presenting research results, relaying issues assigned by supervisors, and coaching teams to meet annual performance targets.
- Managing funding distributions and reimbursements to meet the execution rate: in charge of nearly ten research projects with a total amount of $45 million. Being responsible for budgeting each project, negotiating with vendors for procurement, writing off related expenditures and allocating funds so that projects' execution rate can be achieved.
- Organizing International Industry-Academia Co-operations and exchanges: had hosted 2 international conferences, 3 presentations and dozens of lectures, thus having experience in venue application, speakers invitation, travel arrangement and reception, event promotion, liaison and coordination between related units etc. In addition, assisted the research center in applying for joint research projects with Czech, German, and Canadian companies, and also contacted several universities and companies in Vietnam to organize seminars and plan the establishment of research centers collectively.
- Applying research results to the press, newspapers, magazines and related awards, which raised the visibility successfully: has applied for 6 important awards (3 for the supervisor and 3 for the research team), and written press releases which have been reported in the media such as CommonWealth Magazine, Digitimes, and Business Weekly etc. In addition, assisted the supervisor in editing and proofreading a book that won "the Golden Book Award" of the Ministry of Economic Affairs and "the Most Influential Research Book" of the Ministry of Science and Technology.
- Human Resources Plannings
- Personnel Data Maintenance: manage the personnel affairs of the research team such as personal information, compensation, benefits, and labor insurance, including 12 full-time assistants and 35 part-time assistants.
- New employee orientation and education training: open up multiple recruitment channels and liaise with interviews, registration and other administrative matters; Had organized 3 educational training sessions with over 50 participants, mainly responsible for planning the itinerary, venues, transportation, funding and etc., and also give advice on the training content and methods.
- Plans and projects' staffing allocation and job assignment: provide staffing recommendations to supervisors according to their expertise and project contents, adjust workload as appropriate and monitor project progress. Had dealt with at least 10 projects human resource distribution during employment.
- Performance review and evaluation: evaluate the performance of employees and report to the supervisor regularly, and provide timely incentives or reminders according to conditions. As a result, the turnover rate has been reduced year after year, and most of projects have been delivered on schedule and trusted by the vendors.
- Administrative works
- Manage supervisor's schedule: confirm each details before the meeting, like time, place, transportation, expenses, attendees and etc., then help communicate and track the following.
- Frame team administrative rules and standardize internal processes to improve efficiency: file the information required for work regularly, standardize and electronize administrative processes such as attendance, reimbursement, registration and leaving; help supervisors draw up regulations for Work From Home during the epidemic, establish the shift system and corresponding forms to facilitate work connection.
- External and internal communication: help external communication with vendors and internal colleagues, and also serve as a bridge between supervisors and colleagues.
- Other Assignments
- Supervisor's concept promotion: has set up 1 program, 2 in-service classes and 1 credit class in school, aiming at promoting smart manufacturing and AI industry practices. Being responsible for curriculum planning, promotion, enrollment and related administrative communications.
- Office space planning and decoration: help redesign and redecoration of three offices.
- Application and management of the Foundation: prepare necessary documents for application and handle the establishment process.Being responsible for external and internal communication, the preparation of pre-work plans, post-activity records and funding reimbursement etc..
- Department events involvements: like filed work scheduling, sharing session preparation, alumni contact, publications layout and proofreading
- Helping project related works, including information gathering, field interview, strategies analysis, reports writing and etc.
Activities
Had participated in volleyball teams in both college and graduate school, and been the representative in many tournaments and international competitions.
Joining in groups for a long time has made me understand the importance of teamwork. I am able to prioritize the organization's rules and the interests of the group, get along well with the members, and use communication to solve problems.
Skills
Software
Certification
Autobiography
Thanks for your attention, I'm Ying Yu.
My job title is secretary now, mainly responsible for administrative affairs, and also has relevant experience in human resource management, project management and purchasing.
I'm good at learning and integrating, and have cross-disciplinary learning experience, so I can analyze problems from different perspectives and identify the causes and solutions in a more comprehensive way. During my employment, I learn about the work filed actively and try to apply my knowledge to my work. Currently, I'm responsible for scheduling supervisor's calendar, managing personnel work of the research team, controlling the staffing allocation and funding of nearly 10 projects, writing project reports and monitoring key performance indicators, as well as helping event organization, article layout and proofreading, and project contact. Had assisted the supervisor in establishing three research centers and a consortium foundation, organizing dozens of international seminars, lectures and presentations externally, as well as year-end parties, festivals, and employee travels internally, thus has extensive experience in planning and hosting events. Because only a few administrative staffs in our team, I have strong planning and execution ability. Take the establishment of a unit as an example, I can do it myself from the preparation of application, establishment process and communication with related personnel, to event hosting, meeting records and fund reimbursements. To meet the requirements of vendors and supervisors during the process, I cultivate sufficient stress tolerance, communication skills and crisis management experience; Besides administrative work, I also has experience in project collaboration, being responsible for contacting vendors and coordinating different opinions between vendors and our team. I work with the team to clarify the core of the problem and reduce the misunderstanding by information asymmetry. Then, I'll prioritize the resource and discuss with team members to come up with suitable solutions, finally consolidate opinions with external units to achieve the most rapid and effective communication.
Working beside the supervisor for a long time, I had to receive VIP visitors frequently, which made me understand the importance of being discreet to details and dealing with the situation carefully. Because my supervisor is very busy, it's very important to prioritize and organize schedules properly. During employment, I have learned how to make judgments and think carefully to save time and maintain efficiency. In addition, the supervisor has to catch information or make tentative decisions in a limited time, so I accumulated a lot of experience in data analysis, presentation and decision making.
Those personal characteristics and experience mentioned above have enabled me to perform well in my current position and to sharpen and refine my skills in the workplace. I would appreciate your time in reviewing my resume and welcome an opportunity to meet with you for an interview, please contact me if there is any additional information you require, thank you.