Almost, a bilingual English and Chinese Instagram and TikTok-first media outlet telling world news stories for young people, is looking for an Executive Assistant to support our Founder and Editor-In-Chief, Kassy Cho. If you’re an organised, enthusiastic quick thinker with great communication and problem solving skills, we’d love to hear from you.

This is a fantastic opportunity to work with a pioneering leader in digital media and help build a mission-driven media outlet for the next generation. The ideal candidate will be action-oriented, organised and a quick learner with strong attention to detail. You’ll work in a fast-paced, open and creative environment alongside a team of passionate people shaping the future of media.

Besides the media outlet, Almost operates a studio arm, partnering with purpose-driven organizations on digital content strategy and production. The role will gain exposure to some of the world’s biggest brands and many aspects of editorial, content production and audience engagement.

Responsibilities

Organisation, time management and administration

• Manage the EIC’s time between team and external needs, acting as the first point of contact for the EIC
• Manage inbound external requests, assessing opportunities, responding to and drafting emails and supporting materials
• Helping prepare effective meetings through research, taking minutes, creating action points and so on
• Assisting with other administrative tasks

Operations and culture

• Work with the EIC to plan and manage daily operations for Almost, including:
  • Plan and coordinate editorial publications, assisting with publishing content across various platforms when required
  • Help to assign stories, control schedules and enforce deadlines.
  • Support staff with queries, research, interview requests, copy editing and more.
  • Planning and organising trainings, team socials and other events
• Project manage and coordinate client work and communications

Media and PR

• Assist the Brand Manager in organising media appearances and events for EIC.
• Support the EIC in preparing and creating content for various channels, including filming videos, taking photos, preparing and proofreading content and more

• 1+ years of executive assistant style experience in a startup or newsroom
  
• Excellent written and verbal communication skills in both English and Chinese
• Outstanding organisational and time-management skills, with strong attention to detail
• Highly self-motivated, with the ability to juggle multiple projects and meet tight deadlines under pressure
• Comfortable working both autonomously and as part of a fast paced team
• Action-oriented, with excellent problem solving skills
• Strong news judgement and/or experience with digital content creation and social media
• Passionate about storytelling and content creation